University of Chicago · 2 months ago
Grants and Contracts Analyst
Chicago, IL
Full-time
Hybrid
Entry Level
$33.33/hr - $38.47/hr
2+ years expThe University of Chicago is a prestigious institution known for its commitment to research and education in the physical sciences. The Grants & Contracts Analyst will perform pre-award and post-award activities related to grant and contract proposals, ensuring compliance and effective financial management within the department.
Higher Education
Responsibilities
Under the direction of a supervisor, acts as a primary account administrator for account owners in an intensive customer service environment
Routinely prepares budgets for grant submissions, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts
Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions
Processes and reconciles account transactions, including purchases and travel expenditures
Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues
Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others
Assists in pre-award activities including reading proposal guideline and collecting and preparing administrative components of proposal submissions including gathering and formatting CVs, ensuring all required elements are prepared and in the correct order
Reviews grant proposals for spelling, grammar, and consistent formatting
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline
Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel)
Attention to detail and organizational skills
Time management skills and the ability to handle multiple, concurrent tasks within deadlines
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and University
Flexible and adaptable to changes in workflow and procedures
Understand and follow policies and sponsor guidelines
Multitask and manage multiple projects in client-service environment
Maintain strict confidentiality, including handling salary information as part of proposal budgets
Diplomatic and customer service-based approach to interacting with colleagues and others
Work effectively as a part of a team
Budgeting and financial accounting skills
Resume (required)
Preferred
Cover Letter (preferred)
References (preferred)
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
San Gabriel Valley Tribune
2025-10-23
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