Trinity Health · 1 week ago
Legal Secretary III
Livonia, MI
Full-time
Onsite
Senior Level
5+ years expTrinity Health is seeking an experienced legal secretary for their corporate legal department to support the employment group. The role involves providing secretarial services, managing legal documents, and ensuring confidentiality while assisting attorneys with various administrative tasks.
DeliveryHealth Care
Responsibilities
Knows, understands, incorporates and demonstrates the Trinity Health Mission, Vision and Values in behaviors, practices and decisions
Performs a variety of complex secretarial duties with a high degree of skill and accuracy, many of which are confidential in nature
Types, formats, proofreads and revises legal documents, including, but not limited to, contracts, agreements, corporate and regulatory documents, litigation pleadings, charts, tables, schedules, forms, exhibits, appendices, spreadsheets, and tables of authorities
Drafts letters and memoranda in an effective, clear and concise manner
Prepares litigation and agency pleadings for filing
Opens, sorts and distributes mail at least daily and calculates and calendars deadlines and response requirements
Meets assigned deadlines
Monitors and reports the progress and status of projects and deadlines for assigned attorney(s)
Inputs, retrieves, updates and deletes information using computerized databases, such as legal e-billing, corporate governance, contract management and/or matter management systems
Sends documents via facsimile and email in a timely manner, generally no later than within 1 hour of request
Copies documents, papers and records in a timely manner, generally within same day of request
Answers the telephone in a prompt and polite manner utilizing standard telephone etiquette; takes and delivers messages timely and accurately, uses good judgment when responding to calls and maintains high level of professionalism
Properly assesses urgency and refers caller when appropriate to do so
Greets, identifies purpose of visit and directs visitors to the appropriate party
Independently responds to routine inquiries received by email, mail or phone
Sets up, organizes, indexes and maintains electronic and paper files and records as directed by assigned attorney(s) and in a timely fashion
Schedules and confirms court dates, depositions, meetings and conference calls
Contacts clients, court personnel, outside attorneys, etc. as needed
Assures that assigned attorney(s) have required documents and files for meetings
Maintains confidentiality and exercises discretion appropriately
Understands and properly applies attorney-client privilege and work product doctrines
Makes appointments, travel arrangements and timely prepares necessary expense reports
Maintains a professional appearance and demeanor, including appropriate grooming, hygiene and attire
In-depth knowledge of legal terminology, and compliance with applicable court and administrative rules, procedures, and filing requirements
Proficient in legal citation forms and usage
Trains new legal secretaries or clerical staff as requested
Willingly assists colleagues in Trinity Health Legal Department, as requested to ensure all needs are met
Shares knowledge and skills with others in the office (e.g., shares knowledge of various software commands, office protocols, etc.) and provides backup coverage for colleagues as requested, thereby promoting collaboration and teamwork
Offers solutions to problems and improvements to increase Department productivity
Other duties as assigned
Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior
Qualification
Required
5-8 years of legal secretarial experience at progressively greater levels of responsibility
High school completion required
Accurately types 70 words per minute
Extensive knowledge of Windows environment
Expert knowledge of Word, Outlook, PowerPoint, Excel and Adobe Acrobat Pro
Proficient at data inputting and computer report retrieval
Expertise in computer-based calendar systems, such as Outlook
Ability to convert documents between Word and Adobe Acrobat systems
Demonstrated ability to spell, proofread, use proper grammar, sentence structure and punctuation
Strong interpersonal skills, self-motivation, initiative and desire to learn
Excellent organizational skills
Excellent written and verbal communication skills
Excellent ability to concurrently prioritize and direct multiple activities and projects
Ability to interact positively with colleagues, clients, outside counsel, court personnel and government employees
Ability to identify problems and solve promptly within realm of authority
Comfortable operating in a collaborative, shared leadership environment
Personal presence characterized by a sense of honesty, integrity and caring
Preferred
Law firm experience
Knowledge of Visio and Access
Company
Trinity Health
Trinity Health is one of the largest multi-institutional Catholic health care delivery systems in the nation.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.02MKey Investors
Centers for Disease Control and Prevention
2025-10-17Grant· $0.02M
Leadership Team
Dan Drake
Trinity Health PACE President and CEO
Eileen Coogan
Pres/CEO Allegany Franciscan Ministries
Recent News
2026-01-16
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