University of Chicago · 2 months ago
Alumni Relations Projects and Data Associate
Chicago, IL
Full-time
Hybrid
Entry Level
$60K/yr - $63K/yr
2+ years expThe University of Chicago is a prestigious institution known for its rigorous education. The Alumni Relations Projects and Data Associate will support alumni, donor, and volunteer engagement through project management, communications, and administrative tasks within the Law School’s Office of External Affairs.
Higher Education
Responsibilities
Oversees the communications calendar for the Office of External Affairs in Asana, ensuring newsletters and event-related communications are deployed on schedule
Runs weekly communications team meetings and collaborates on communications’ development
Serves as 'power user' and in-house expert for Marketo, our email deployment platform. Prepares, proofs, deploys, and coordinates various communications to promote programs and engage alumni
Serves as in-house expert for Phoenix, the University's Donor Relationship Management System, with a special emphasis on extracting data for communications, analyzing event data, and maintaining constituent records
Serves as in-house expert for event management platforms, including webform and Cvent event creation. Builds, tests, and publishes event registration pages
Participates in regular entry of biographical and engagement data into Phoenix, including address updates, volunteer coding, and event attendance
Manages Class Notes and 'In Memoriam' sections for the alumni magazine, published twice yearly. Oversees project schedule, serves as staff liaison to 80+ alumni volunteer correspondents, collects and edits submissions, and liaises with departmental partners
Acts as a subject matter expert on technology platforms including event registration sites such as Cvent, alumni directory, Zoom, and texting platforms. Runs Zoom programs in meeting and webinar formats
Prepares event briefings, agendas, collateral, and materials as needed. Supports virtual and in-person events, including Reunion Weekend, by assisting with invitations, event tracking, Zoom technical support, and needs day-of. Provides excellent customer service and solves problems for alumni and donors over the phone and email, including handling registration inquiries and questions or issues with the alumni directory platform
Initiates, composes, and edits correspondence while using discretion and judgment with confidential information
Continually assesses, recommends, and implements process improvement in team’s usage of Asana, Marketo, Cvent, and other technology platforms
Develops a network of professional contacts and provides advisory assistance to other offices that seek it
Maintains guest lists and assists with mailing invitations and creating brochures for the event
Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline
Resume/CV (required)
Cover Letter (required)
Preferred
Bachelor's degree
Relevant work experience in development, alumni relations, marketing, public relations, sales, or similar professional field strongly preferred
Project management experience strongly preferred
Background with fundraising, contact management, or other database software strongly preferred
Demonstrated skill and knowledge of, or ability to learn quickly, the internal work of the Law School and the University as well as the technology tools available to the Office of External Affairs, including Phoenix, the University's donor relationship management system
Proficient in Microsoft Office Suite
Web-conferencing proficiency
Knowledge and understanding of computers, Windows and Mac, in XHTML, CSS, HTML editors, such as Microsoft Visual Studio Code, and graphics software, particularly Adobe Creative Suite
Strong communication skills, high attention to detail and follow-up, and excellent organizational skills
Self-motivated and handle multiple projects simultaneously while adhering to deadlines in a fast-paced environment
Work collegially and collaboratively in a team setting
Flexibility and adaptability to new platforms and teach others, identify opportunities for improvement, and recommend effective change, all while achieving key objectives resulting in desired outcomes
Manage confidential information with discretion and tact
Benefits
Health
Retirement
Paid time off
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
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2025-10-23
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