VHC Health · 1 month ago
Senior Executive Assistant & Board Liaison (VHC Health Foundation)
Arlington, VA
Full-time
Onsite
Senior Level
5+ years expVHC Health is a not-for-profit hospital and teaching facility that has been delivering high-quality care to the Washington, DC metropolitan area for over 75 years. The Senior Executive Assistant & Board Liaison provides high-level administrative, organizational, and governance support to the President of the Foundation and serves as the primary liaison to the Foundation Board of Trustees.
Health CareRehabilitationTherapeuticsWellness
Responsibilities
Provides confidential, senior-level administrative support to the Foundation President, including heavy calendar management, meeting preparation, correspondence, and task prioritization
Prepares executive briefings, talking points, donor visit packets, and follow-up documentation
Screens calls, emails, and meeting requests, exercising sound judgment and discretion in determining priority
Drafts professional correspondence, presentations, reports, and meeting summaries on behalf of the President
Coordinates travel logistics and reconciles expense reports for the President and select board-related travel
Serves as primary administrative liaison to the Foundation Board of Trustees and associated committees
Plans all board and committee meetings, including scheduling, agenda development, logistics, catering, and A/V coordination
Prepares and distributes board packets, maintains board portal content (e.g., BoardEffect), and tracks deliverables
Records, finalizes, and distributes minutes, resolutions, and follow-up action items
Maintains board rosters, term limits, attendance records, officer positions, committee assignments, and compliance files
Coordinates new trustee onboarding and supports board engagement initiatives
Assists with donor meeting logistics, including scheduling, materials, follow-ups, and internal coordination with development officers
Provides administrative support for major gift activity and campaign-related committee work
Assists in organizing executive-level donor stewardship events, campaign briefings, and cultivation gatherings hosted by the President or trustees
Supports preparation of campaign dashboards, donor recognition materials, and high-impact stewardship reports
Supports donor stewardship and relationship cultivation by preparing executive-level materials, acknowledgments, and call reports
Assists with campaign committee logistics, high-level cultivation events, and small-group donor meetings hosted by the President or trustees
Collaborates with development staff to ensure materials for board and major donor engagement reflect philanthropy priorities
Manages confidential donor and governance-related documentation in alignment with Foundation protocols
Actively suggests, implements, documents and participates in departmental quality improvement activities
Assures quality of care and services by adhering to industry standards and measuring health outcomes against patient care goals and benchmarks established by the organization
Preparation for own performance appraisals, including probationary, annual, High-Middle-Low, competencies, and accountability standards, if applicable, are completed per hospital guidelines and on time
Areas identified for personal improvement are met and maintained through a work plan, if applicable
Participates in department-based or hospital-based committees, if applicable
Attends all hospital and departmental mandatory in-services, trainings and meetings
Seeks opportunities for continued professional growth and development
Upon request by leadership, plans and facilitates trainings or programs to meet the educational needs of staff, including orientation, in-services, or education requirements
Conducts regular staff meetings, shares information appropriately and provides open communication for feedback
Qualification
Required
Bachelor's degree strongly preferred; equivalent combination of education and experience accepted
Minimum 5–7 years of executive administrative support experience, preferably in a nonprofit, hospital foundation, or philanthropic environment
Prior experience supporting boards, trustees, committees, or governance structures required
Exceptional written and verbal communication skills
High emotional intelligence and professionalism in donor, board, and executive environments
Strong understanding of board governance practices and formal meeting protocols
Demonstrated ability to manage multiple executive-level priorities with discretion and urgency
Ability to anticipate needs, solve problems proactively, and work independently
Strong proficiency in Microsoft Office Suite and comfort with board or donor databases (e.g., BoardEffect, Raiser's Edge/RENXT)
Preferred
Knowledge of fundraising principles and donor confidentiality preferred
Benefits
Employee-Led Engagement and Wellness Committee dedicated to make work a fun and healthy place to work
Annual Employee Survey - Your Voice is Heard at VHC!
Paid Major Holidays
Generous Paid Time Off / Vacation / Sick Time
Health Insurance
Dental Insurance
Tuition Reimbursement
Student Loan Repayment
Career Counseling, Leadership Development and Training
Clinical and Research Pathways Eligible
Annual Merit Review and Merit Increases
Employee Assistance Program (EAP)
Flexible Spending Accounts (FSA)
Health Savings Account (HSA)
Health Fitness & Education Class Discounts
Employee Wellness Benefits
Hospital Discount for Employees and Family
VHC Health Outpatient Pharmacy
VHC Retirement Program
Workforce Enhancement Program
Work/Life Discounts Program
Free onsite parking
Commuter Benefits
Family Leave
401(k) + Match
And much more!
Company
VHC Health
VHC Health® is a leading not-for-profit health system serving the Washington, DC metropolitan area since 1944.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
J
John L. Zabrowski III
System Senior Vice President, Chief Financial Officer and Chief Strategy Officer
A
Alex Eremia
Senior Vice President and Chief Legal Officer
Recent News
ARLnow | Arlington, Va. local news
2025-04-16
Business Journals
2022-01-20
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