Oshkosh AeroTech · 2 months ago
Administrative Assistant - PHL Int'l Airport
Philadelphia, PA
Full-time
Onsite
New Grad, Entry Level
$33K/yr - $49K/yrOshkosh AeroTech is a leading provider of aviation ground support products and services. They are seeking an Administrative Assistant to provide administrative, payroll, and HR support for a staff of 140, including onboarding new employees and coordinating with airport agencies.
Airlines/Aviation
Responsibilities
Oversee and coordinate daily office operations as directed by the Site Manager
Review and verify timecards, leave balances, and payroll data for accuracy, and repair errors in Dimensions
Issue and maintain records of payroll forms based on specific pay periods
Provide administrative support for HR functions, including onboarding, orientation, and employee badging
Coordinate initial and continuing hiring and onboarding actions with corporate Human Resources and multiple federal and local government agencies involved with the background clearances and airport secure access badge issuance
Coordinate airport secure access badge renewal process with team members and multiple federal and local government agencies involved with the background clearances and access authorizations at the airport
Coordinate with local government agencies on the deactivation, reactivation, and/or return of airport secure access badges for specific team members and situations
Initiate and conduct short, initial telephone interviews for potential employment candidates, schedule additional in-person interviews, and escort prospective candidates onto site premises, as needed
General office administrative duties, which may include maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc
Ensure compliance with company policies, safety programs, and training requirements
Perform additional duties and projects as assigned
Qualification
Required
High School Diploma or GED
Proficient with the Microsoft Suite: Excel (familiarity with Pivot Tables and VLOOKUP functions preferred), Outlook, PowerPoint, Word, etc
Preferred
Excellent interpersonal communication (verbal and written) and collaboration skills
Ability to interface with personnel and general public
Company
Oshkosh AeroTech
Leveraging a global presence and decades of expertise, Oshkosh AeroTech™ delivers leading technology solutions and aftermarket customer care through a diverse range of brands, including LEKTRO®, JetAire®, JetPower®, AmpTek™, Jetway®, and more.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase