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MWH · 1 day ago

Documents Controls Specialist

Portland, OR

Full-time

Onsite

Entry, Mid Level

$62K/yr - $73K/yr

2+ years exp

MWH is a leading water and wastewater treatment-focused general contractor in the US. They are currently seeking a Document Controls Specialist to support the construction of Water Treatment Pipelines, responsible for managing project documents and ensuring effective communication among project teams.

ConstructionEnergyIndustrial EngineeringWater

Responsibilities

Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance

Support the development and maintenance of periodic status reports to keep management informed of project progress

Assist in developing and adhering to project document control procedures including properly updating and maintaining record keeping databases

Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products

Liaise with project team to proactively address documentation issues to promote project success

Refine and improve services in response to changing technological environment and Client expectations

Serve as dedicated communications hub for project staff by maintaining records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint, BlueBeam, CMiC, and others

Support Project Manager in the collection/distribution of data, communications, and coordination of team deliverables

Support project team in presentations/reports to clients

Work in a manner to ensure your personal safety and that of fellow employees by following company health and safety guidelines and policies

Duties may also include word processing; answering phones; purchasing equipment; filling in for other staff' daily/weekly/monthly coordination of administrative tasks such as managing calendars, travel, expenses, meeting minutes, etc.; other project related activities as needed

Qualification

Document controlMicrosoft SharePointBluebeamQuality controlInformation technologyCommunication skillsAttention to detail

Required

Four-year degree in business, engineering, construction management, or related field or equivalent combination of experience, skills, and training or equivalent combination of experience, skills, and training

Proficient with Outlook, Bluebeam, and document control software such as SharePoint

Excellent communication skills as well as strong attention to detail

Preferred

2-4 years minimum document management, quality control, information technology or other similar experience

Benefits

Group health & welfare benefits including options for medical, dental and vision

100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate

Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity

Paid Time Off

Paid Sick and Safe Leave

Paid Parental Leave Program

10 Paid Holidays

401(k) Plan (company matching contributions up to 4%)

Employee Referral Program