Exelixis · 5 hours ago
Senior Administrative Assistant
Alameda, CA
Full-time
Onsite
Mid, Senior Level
$73K/yr - $104K/yr
2+ years expExelixis is a company that provides assistance with a variety of administrative and organizational tasks. The Senior Administrative Assistant will support executive assistants and assigned groups by managing calendars, scheduling meetings, and handling correspondence and documentation.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Provides administrative support including a variety of moderate to complex administrative and organizational tasks to assigned department(s)
Produces and edits moderately complex to complex correspondence, documents and reports using word processing, spreadsheet and powerpoint software
Assists in maintaining calendars for assigned team members, schedules internal and external meetings, makes travel arrangements, and coordinates visits by outside guests
Provides support for reimbursement requests and expense reports
Orders office supplies and journals, maintains office equipment and distributes mail
Answers and directs phone calls and routes messages; produces copies and maintains filing systems
Answers questions regarding departmental policies and procedures
May provide presentation support and perform special projects as requested
Complies with all company health & safety policies and procedures
Qualification
Required
Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of two years related experience
Or equivalent combination of education and experience
Minimum of 2 years prior computer and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone usage, etc
Strong computer skills including well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities
Ability to multi-task, organize and prioritize time sensitive tasks and display effective, independent project management skills
Ability to use sound judgment and initiative in resolving problems and making recommendations
Demonstrates tact, diplomacy, respect and confidentiality; is approachable and interacts professionally; builds business relationships based on mutual respect
Works efficiently, responds promptly and does not repeat errors
Responds well to shifting priorities by maintaining flexibility and professionalism
Routinely anticipates and takes initiative to problem-solve, and recommends and implements process/project improvements
Routinely produces error-free work, contributes to efficiency and productivity of department(s)
Ability to write moderately complex to complex correspondence
Effectively presents information to groups and individuals and promptly responds to questions
Encourages communication and cooperation and mutually beneficial solutions to problems
Ability to communicate effectively and professionally in person, by phone and by email with visitors and colleagues of varying employee levels
Understanding of departmental procedures and processes with the ability to act as an information source on departmental operations and policies
Up-to-date knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects
General understanding and application of technical principles, theories and concepts in field of specialty and other related disciplines
Benefits
401k plan with generous company contributions
Group medical, dental and vision coverage
Life and disability insurance
Flexible spending accounts
Discretionary annual bonus program
Sales-based incentive plan
Opportunity to purchase company stock
Receive long-term incentives
15 accrued vacation days in their first year
17 paid holidays including a company-wide winter shutdown in December
Up to 10 sick days throughout the calendar year
Company
Exelixis
Exelixis works is focused on discovering, developing and commercializing therapies for the treatment of cancer and other serious diseases.
1001-5000 employees
H1B Sponsorship
Exelixis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (39)
2024 (25)
2023 (25)
2022 (28)
2021 (29)
2020 (15)
Funding
Current Stage
Public CompanyTotal Funding
$514MKey Investors
Deerfield
2015-07-23Post Ipo Equity· $135M
2012-02-16Post Ipo Equity· $65M
2010-06-03Post Ipo Debt· $160M
Leadership Team
Michael Morrissey
President and CEO
Christopher Senner
Executive Vice President and CFO
Recent News
2026-01-12
The Motley Fool
2026-01-09
Company data provided by crunchbase