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American Heart Association · 21 hours ago

Senior Development Coordinator

Salt Lake City, UT

Full-time

Hybrid

Senior Level

5+ years exp

American Heart Association is a leading organization in cardiovascular health, seeking a Senior Development Coordinator to manage logistics and administrative tasks for various campaigns in Utah. The role involves planning and evaluating fundraising events, coordinating volunteer activities, and ensuring effective communication and reporting related to event financials.

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Comp. & Benefits

Responsibilities

Plans, coordinates, implements and evaluates fundraising events (virtual and/or in-person). Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Evaluates effectiveness of event plans and event implementation processes and finds ways to improve efficiencies, collaboration and attendee experience. Secures and assists with volunteer committee donor/pledge forms, underwriting forms and in-kind donations to ensure all campaign deadlines are met. Helps to ensure vendors adhere to contractual obligations and that service levels are maintained or exceeded. Develops staffing plan for assigned events. Manages vendors on event day

Assists volunteer committee(s) with detailed project and administrative management including scheduling and tracking activities and execution of agreed upon deliverables

Creates and runs reports from internal databases and systems. Ensures that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Tracks and reports on sponsorship income, pledged dollar amounts and event donation information for events. Ensures accuracy and adherence to the latest policies and practices of the American Heart Association as they relate to fiscal and event financials

Prepares and maintains fundraising materials and presentations as well as event collateral and marketing material in collaboration with internal and external stakeholders. Coordinates logistics for auxiliary events and donor/sponsor meetings

Monitors event budget. Coordinates and tracks invoicing, expenses, and peripheral accounts for event(s). Prepares and distributes reports as requested

May assist with the on-site distribution of collateral materials and volunteer access to American Heart Association systems including set-up and coordination of online giving strategies

Prepares and communicates schedules, meetings and ensures deadlines are met

Performs administrative duties as required or requested

Assists with the solicitation, collection, deposit and reporting of donations

Qualification

Event planningDatabase managementMicrosoft OfficeCustomer Relationship ManagementVolunteer managementBudget managementCommunication skillsCritical thinking

Required

High School Diploma or Equivalent

5 years of relevant experience which includes meeting and event planning

Ability to do daily local travel; requires access to reliable transportation at all times on an immediate basis

Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving

Advanced proficiency with Microsoft Office applications and Customer Relationship Management systems; Excel proficiency is preferred

Ability to communicate effectively and professionally both orally and in written form