Morgan Stanley · 4 weeks ago
Administrative Assistant
New York, NY
Full-time
Onsite
Mid Level
$75K/yr - $115K/yr
4+ years expMorgan Stanley is a leading global financial services firm providing a wide range of investment banking and wealth management services. The role of Administrative Assistant involves providing full administrative support to a senior Managing Director and their teams, managing calendars, coordinating travel, and ensuring efficient office operations.
Asset ManagementFinanceFinancial ServicesLending
Responsibilities
Provide full administrative support to a senior Managing Director and their teams with their ad hoc needs
Maintain Executive calendar in accordance with each Managing Director’s preference, including scheduling meetings and conference calls, fielding e-mail and phone call requests for meetings, proactively managing conflicts, and escalating accordingly
Provide telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages. Use of good judgment with both internal and external clients
Coordinate all related conference room needs, including any catering, audio/video conference set up
Coordinate team/group dinners and outings, as needed
Arrange all aspects of travel, including keeping Executives' travel profile up to date, managing travel approvals, arranging flights, hotels, rental car and sedan service, using agency and online services to manage currency exchange, and coordinating international data on corporate mobile
Follow Firm and Internal Audit Department policy guidelines to manage expenses, including but not limited to monitoring travel, internal teambuilding, overtime meals, etc., managing Corporate American Express account payment, delinquency status, and Concur submissions, and preparing expense reports accurately and in a timely fashion
Prepare presentation and meeting materials (e.g., copy, collate, and bind)
Interface with various departments on behalf of Executives to navigate firm resources, collect information, respond to requests, and obtain services
Provide backup support for Executive Assistant colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs
Provide miscellaneous administrative support, including setup and maintenance of mail groups, and maintaining an orderly, fully functioning work area for Executives
Involvement in special projects as needed
Act as office manager for the MSFS presence at 750 Seventh Avenue, NYC
Responsible for overseeing the daily operations of the office. This includes making sure everything functions efficiently
Assisting with NY new hires (onboarding/offboarding)
Process invoices in the SMAART system, resolving invoice issues and assist with special requests
Liaison with IT to resolve tech issues
Assisting with various high level projects, overseeing NY space (seating)
Expectation is this role is office based 4-5 days per week
Qualification
Required
At least four years' relevant experience would generally be expected to find the skills required for this role
Excellent verbal and written communication skills with a strong attention to detail
Strong problem-solving, organizational and time management skills
An enthusiasm for being a team player who is willing to help and collaborate with colleagues
Ability to work in a fast-paced environment and handle multiple tasks concurrently
Flexibility to cover different groups
Benefits
Some of the most attractive and comprehensive employee benefits and perks in the industry
Company
Morgan Stanley
Morgan Stanley is a financial services company that offers securities, asset management, and credit services.
10001+ employees
H1B Sponsorship
Morgan Stanley has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (222)
2024 (195)
2023 (173)
2022 (153)
2021 (165)
2020 (173)
Funding
Current Stage
Public CompanyTotal Funding
unknown1997-02-05IPO
Leadership Team
James Gorman
Chairman and CEO
Ted Pick
Chief Executive Officer (CEO)
Recent News
2026-01-14
Crowdfund Insider
2026-01-14
Company data provided by crunchbase