OpenAI · 2 hours ago
Executive Recruiting Coordinator
San Francisco, CA
Full-time
Onsite
Entry, Mid Level
2+ years expOpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. They are seeking an Executive Recruiting Coordinator to enhance the candidate experience and support the hiring of senior talent. The role involves managing interview logistics, scheduling, and ensuring a seamless experience for candidates throughout the hiring process.
Agentic AIArtificial Intelligence (AI)Foundational AIGenerative AIMachine LearningNatural Language ProcessingSaaS
Responsibilities
Own end-to-end scheduling for executive interviews — often across time zones, calendars, and last-minute changes
Create an unforgettable candidate experience for in-office visits, coordinating with our Workplace and Catering teams to provide candidates with a comfortable and inviting experience
Go above and beyond for unique or unconventional candidate experiences, such as external dinners, off-hours greets, and gift procurement
Be the primary point of contact for candidates throughout their interview process, ensuring a seamless and thoughtful experience
Partner with Executive Operations, Executive Assistants, and recruiters to coordinate complex and high-priority interview loops
Manage candidate travel and sensitive communications with discretion and speed
Support interviewer training logistics and maintain documentation in Ashby and Notion
Identify and suggest ways to improve coordination processes, tools, and documentation as we scale
Qualification
Required
Have 2+ years of executive or C-level recruiting coordination experience
Are detail-oriented and thrive in fast-paced, high-stakes, high-ambiguity settings where priorities shift quickly
Are highly skilled in calendar tools (e.g. Google Calendar, Ashby) and collaboration platforms (e.g. Slack, Notion)
Communicate clearly and proactively, especially when navigating high-stakes or sensitive scheduling scenarios
Care deeply about creating a world-class candidate experience and know how to deliver it consistently
Preferred
Experience supporting executive recruiting at a tech company or fast-growing startup
Familiarity with interviewer training logistics, feedback workflows, or recruiting ops tooling
A process improvement mindset — you've contributed to better systems, documentation, or team operations
Interest in the AI space or OpenAI's mission
Company
OpenAI
OpenAI is an AI research and deployment company that develops advanced AI models, including ChatGPT. It is a sub-organization of OpenAI Foundation.
201-500 employees
H1B Sponsorship
OpenAI has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (1)
2022 (18)
2021 (10)
2020 (6)
Funding
Current Stage
Growth StageTotal Funding
$79BKey Investors
The Walt Disney CompanySoftBankThrive Capital
2025-12-11Corporate Round· $1B
2025-10-02Secondary Market· $6.6B
2025-03-31Series Unknown· $40B
Leadership Team
Sam Altman
CEO & Co-Founder
Greg Brockman
President, Chairman, & Co-Founder
Recent News
2026-01-14
Company data provided by crunchbase