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University of Virginia · 2 months ago

Event Project Manager, Office of the President

Charlottesville, VA

Full-time

Onsite

Mid Level

$60K/yr - $73K/yr

4+ years exp

The University of Virginia seeks an Event Project Manager to support the Office of the President. This role involves planning and coordinating events while interfacing with various stakeholders, ensuring successful execution of university-sponsored activities.

Higher Education

No H1B

Responsibilities

Planning and coordinating events

Provide support to senior event planners within the department by preparing invitation lists, creating and distributing event communications, preparing event materials (nametags, place cards, access credentials, parking permits, etc.), and staffing events

Creation and distribution of print and digital communications, including event invitations, e-newsletters, and RSVP forms

Serve a backup for creating and maintaining departmental communication tools, including websites (Major Events, Founder’s Day, and Finals Weekend) and inbound/outbound phone and email communications

Be trained and proficient in University-approved technology platforms, including Cvent, Eventbrite, BlackThorn, Marketing Cloud, InfoReady, among others

Be proficient in using the University’s customer relationship management database (CRM) to create contact reports for constituents, build custom reports, and extract strategic data

Assist with logistical preparations associated with a variety of events including but not limited to Finals Weekend, events sponsored by the President, building dedications, Commonwealth Day, Homecomings, Days on the Lawn, New Student Orientation, Reunions Weekend, Family Weekend, advancement events, visits by dignitaries, and other special and pan-University events

Interact daily with key stakeholders, including event attendees, University leaders, faculty, staff, students, and community members

In addition to the above job responsibilities, other duties may be assigned

Qualification

Event planningCventEventbriteBudgetingMicrosoft OfficeGraphic design softwareInterpersonal skillsOrganizational skillsTime managementWritten communicationVerbal communicationTeamworkCritical thinking

Required

Education: Bachelor's Degree

Experience: Four years of experience. Additional experience may be considered in lieu of degree

Preferred

Experience managing multiple concurrent projects in a fast-paced environment

Experience with budgeting and negotiating contracts and pricing with vendors

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Comfortable with learning and implementing new software technology

Experience handling mailings using a database system

Must be detail-oriented with strong organizational and time management skills

Strong interpersonal and public relations skills in interacting with diverse constituencies

Aptitude for exercising independent judgement and proactive critical thinking

Exceptional written and verbal communication skills

Ability to be flexible when confronted with changing priorities

Ability to work in an environment with clearly defined processes and procedures

Ability to work in a team environment where a project's success is determined by both the individual and team's efforts

Understanding of protocol, discretion, and confidentiality

The job may occasionally require travel to attend meetings or events, as well as the ability to work evenings and weekend events on an as-needed basis

Experience working in higher education or a non-profit organization

Experience working with Cvent, Eventbrite, and other event registration tools

Experience with graphic design software, including Adobe Creative Cloud (Photoshop, Illustrator, InDesign, etc.)