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Lovable · 2 months ago

Workplace Manager

Boston

Full-time

Onsite

Mid Level

3+ years exp

Lovable is a company that allows anyone to build software with plain English, and they are seeking a Workplace Manager to lead operations at their new Boston office. The role is crucial for creating a productive office culture and involves managing day-to-day operations, driving community initiatives, and supporting workplace planning as the company scales.

Artificial Intelligence (AI)Developer PlatformDeveloper ToolsSoftware

Responsibilities

Own the office experience end-to-end: Be the first point of contact for employees and visitors, creating a welcoming environment that embodies Lovable's culture while managing day-to-day operations with minimal oversight

Drive office culture and community: Design and execute team events, offsites, and rituals that strengthen connections and maintain high morale as we scale

Manage facilities and scalable operations: Oversee all aspects of office infrastructure, maintenance, and vendor coordination while building efficient, scalable systems for supply ordering, workflows, and office processes that support our rapid growth trajectory

Own budget and vendor management: Manage office budget responsibly, negotiate with vendors, track expenses, and make data-driven decisions that balance quality with cost efficiency

Support workplace planning and expansion: Lead space planning initiatives, research and evaluate new office locations, and manage office moves or renovations as we grow

Enable team productivity: Anticipate team needs and remove friction from daily work—whether that's coordinating meals, managing conference room technology, or solving last-minute logistical challenges

Build cross-functional relationships: Partner with HR, Finance, and leadership to support onboarding, workplace policies, and strategic initiatives that require operational coordination

Scale with the company: Think strategically about how office operations should evolve as we grow, implementing improvements that will serve us at 50, 100, and 200+ employees

Qualification

Workplace managementOffice operationsBudget managementReal estate coordinationProactive service mindsetExceptional discretionStartup-readyFlexibleReliable

Required

3-4 years of experience in workplace / office management, hospitality, or operations, ideally in a fast-paced or high-growth environment

Experience with real estate coordination is a plus

Genuine warmth and professionalism: You naturally make people feel welcome and valued, with a friendly demeanor that sets the tone for our office culture

Proactive service mindset: You anticipate needs before they're expressed and take initiative to create a seamless experience for everyone who walks through our doors

Exceptional discretion and judgment: You handle confidential information with care and can prioritize effectively when supporting executive-level needs

Startup-ready: You thrive in a dynamic environment, stay calm under pressure, and adapt quickly to changing priorities with a positive attitude

Flexible and reliable: You're comfortable with varied working hours to accommodate meetings, events, and business needs, while maintaining healthy work-life balance