Yotpo · 1 day ago
Workplace Manager & Executive Assistant (Temp Position- Maternity Leave)
New York
Full-time
Hybrid
Mid LevelYotpo is leading the next era of trust and loyalty in eCommerce. They are seeking a highly organized and proactive Workplace Manager & Executive Assistant to manage office operations and drive People Experience initiatives during a 4-month maternity leave replacement. The role involves overseeing daily logistics, supporting executive leaders, and enhancing workplace culture in both New York and Toronto offices.
ContentE-CommerceMarketingSocial Media Marketing
Responsibilities
Lead daily office logistics, operations, and administration for the New York site
Oversee the Toronto office remotely, working with the local team to ensure smooth operations, facility needs, events, and employee experience
Manage vendors, building contacts, maintenance, security, HVAC, cleaning services, and IT coordination
Oversee office supplies, snack and catering orders, deliveries, and workplace standards
Manage lunch reservations and monitor seating plans
Track monthly facilities and budget reports
Plan and execute in-office events: happy hours, holidays, team lunches, celebrations, offsites, etc
Support employee experience in Toronto through remote coordination with the local team
Celebrate employee birthdays, anniversaries, and milestones
Lead engagement initiatives that reinforce values, belonging, and a positive culture
Translate employee feedback into actionable improvements
Support onboarding and new hire orientation
Manage complex executive calendars across multiple time zones
Coordinate meetings, conference calls, scheduling, agendas, and cross-functional planning
Track action items and ensure follow-through
Support executive and leadership visits, offsites, and conferences
Maintain confidentiality and handle sensitive information
Qualification
Required
Relevant experience in office management, workplace operations, employee experience, facilities, or executive support
Highly organized, detail-oriented, proactive, and resourceful
Able to manage multiple priorities in a fast-paced, changing environment
Excellent communicator with strong interpersonal skills
Skilled in Google Suite and/or Microsoft Office
Experienced in vendor coordination, event planning, and/or budget management
A positive 'can-do' attitude and a strong sense of ownership
Preferred
Experience in a global company or fast-scaling tech/startup environment
Creative ideas for employee engagement and workplace culture
Familiar with workplace tools (budget tracking platforms, facilities tools, employee feedback systems)
Company
Yotpo
Yotpo is an e-commerce marketing platform.
Founded in 2011
501-1000 employees
H1B Sponsorship
Yotpo has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (2)
2022 (3)
2021 (4)
Funding
Current Stage
Late StageTotal Funding
$436MKey Investors
ShopifyBessemer Venture PartnersAccess Industries
2021-09-09Corporate Round· $30M
2021-03-17Series F· $230M
2020-08-04Series E· $75M
Leadership Team
Tomer Tagrin
Co-Founder & CEO
Omri Cohen
Co-founder & COO
Recent News
2025-10-31
Company data provided by crunchbase