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Cobb, Fendley & Associates, Inc. · 1 month ago

Deputy Project Manager, Utility Coordination

Austin, TX

Full-time

Hybrid

Mid Level

4+ years exp

Cobb, Fendley & Associates, Inc. is a company committed to providing innovative engineering and surveying solutions. They are seeking an experienced Deputy Project Manager for Utility Coordination to assist in project management tasks, financial management, and client satisfaction while ensuring compliance with industry standards and regulations.

Consulting

Growth Opportunities

No H1B

Responsibilities

Develop a working knowledge of weekly budget report in Vantagepoint

Assist in the preparation of scope of work (SOW) and levels of effort (LOE) for proposals for authorizations

Assist in the preparation of invoices and advise project managers of outstanding payments, including coordination with accounting

Assist and familiar with the contract and subcontract review process through the Contracts Department and appropriate filing and adhere to jurisdictional requirements and company-established signature matrix protocol

Follow company-established QA/QC process and project safety plans

Communicate and collaborate within the department, other disciplines and regions, and corporate resources

Ensure meeting minutes are logged and send to respective parties

Assist with marketing requests including but not limited to requests for qualifications (RFQ), proposals, resumes, etc

Adhere to project schedules set by the client

Attend meetings with supervisors and complete requests as assigned

Be responsive and accessible and assist with addressing problems and concerns timely

Provide feedback on staff performance to management periodically including for annual evaluation

Assist with recruiting project team members

May give direction to support staff assigned to project(s) by supervisor and project manager(s)

Identify existing utilities, establish contact with the utility companies, and attend utility coordination meetings

Prepare Utility Agreement Assembly packages, including reviewing plans and estimates to evaluate compliance with guidelines, rules, and regulations, determining eligibility and betterment ratios, and preparing documents required by 23 CFR Section 645

Attend meetings with individual utility companies and on-site field visits

Prepares utility relocation schedule and tracks project deliverables. Request for as-builts from utility owners

Set up and maintain electronic files for received utility records

Assist in interpreting various Subsurface Utility Engineering quality level data in order to analyze utility conflicts and develop concept plan

Assist in setting up and maintaining project electronic files, developing/maintaining project schedules, and maintaining client exhibits (KMZ & GIS) which define project scope of work

Assist in coordinating field investigation requests

Assist in reviewing design drawings, permit drawings, GIS geodatabase deliverables (QA/QC)

Assist in updating internal and client project trackers

Assist in responding to design questions from CAD Technicians

Prepare utility progress reports. Prepare utility relocation schedule and tracks project deliverables

Work with major utility companies, various pipeline companies, as well as state agencies and municipalities

Prepare contracts, fee proposals, and scopes of work

Prepare and submit monthly invoices and follow up with clients on outstanding invoices

Qualification

Utility coordinationCivil engineering degreeProject management methodologiesMicrosoft SuiteVantagepointSmartsheetRisk managementQuality managementFinancial managementLeadershipCommunicationProblem-solvingNegotiationTime management

Required

Bachelor's degree in a civil or related engineering discipline in which the degree would meet state eligibility requirements for licensing, required

4+ years of professional experience within a discipline, including 1 year under the tutelage of a Project Manager I+

Knowledge of project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, etc.), and quality management required

Skills including leadership, communication, time, risk, quality and financial management, negotiation, and problem-solving required

Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required

Benefits

New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm

Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources

Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs

Paid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases

Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays

Community Engagement // CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions