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Poudre School District · 1 month ago

Assistant Director, Benefits & Employee Wellness

Fort Collins, CO

Full-time

Onsite

Lead/Staff, Director/Executive

$104K/yr - $133K/yr

5+ years exp

Poudre School District is seeking an Assistant Director for their Benefits and Employee Wellness Department. This role is responsible for directing operations, managing benefit programs, ensuring compliance with laws, and providing leadership for wellness initiatives.

Education

Responsibilities

Manage the District's self-funded benefit plan for approximately 3200 eligible employees. Manage bid process including developing and coordinating request for proposals related to benefit services, including selection, contract negotiations, and implementation. Oversee and direct the work of the third-party administrators for medical, dental, life, disability, flexible spending plans, COBRA, deferred compensation plans, pharmacy benefits, the online benefit enrollment system, and the Employee Health and Wellness Program (EH&W) to ensure efficient plan administration and contract compliance

Maintain knowledge and interpret applicable federal, state, and local laws and regulations related to employee benefits (COBRA, ACA, FMLA, HIPAA, IRS). Review and analyze the impact to the District and recommend appropriate measures to ensure compliance. Ensure required annual notifications are provided to employees as required by governmental entities. Authorized signor for deferred compensation plan distributions, loans, and hardship withdrawals

Manage the Benefit Staff including providing appropriate training and guidance, conduct performance evaluations, assign projects, maintain quality assurance, document procedures and implement new administrative processes to achieve efficiency and ensure accuracy. Responsible for development, implementation, and communication of department strategies and objectives in support of the District's mission

Manage and oversee the Employee Health and Wellness Program (EH&W) including wellness, lifestyle health, employee clinic, and Employee Assistance Services. Assists in promotion of the EH&W model to the community. Provides assistance for implementation and facilitation of the District wellness programs

Serves as the District's HIPAA Compliance Officer. Assures compliance with HIPAA laws to protect member health records and maintain confidentiality. Maintains related Business Associate Agreements as required. Provides annual training as required by governmental regulations

Manage and ensure compliance with the District's leaves of absence policies and retirement programs

Attend work and arrive in a timely manner

Review and analyze information pertinent to premium rate renewal calculations and plan design changes to assist with decisions made through the Benefits Committee. Develop, recommend, and implement new plans or changes in administration of benefits and strategy planning to maintain a quality benefit plan for employees. Focus on, create and communicate programs with proactive steps of cost containment

Facilitates Benefits Committee meetings. Prepares reports and recommendations to committee members to assist in making plan change decisions for presentation at annual negotiations

Analyze, track, and reconcile monthly benefits budget. Process and authorize monthly carrier/provider bills for payment

Refines, creates, interprets and prepares recommendations and justifications for changes to contracts and agreements related to benefit insurance requirements and policies, procedures, administrative guidelines and plan documents. Review related documents for consistency. Review, create, and update legal summary plan documents to ensure accuracy of administration

Manage open enrollment process by creating and implementing a project plan, delegating tasks, creating open enrollment documentation and employee communication materials

Provide oversight aligning the district's wellness programs with the organization's benefit strategies and strategic plans

Develop and maintain Benefits Services internet and intranet websites

Perform other duties as assigned

Qualification

Benefit administrationCompliance knowledgeEmployee wellness programsHuman Resources degreeTotal rewards certificationAnalytical skillsLeadershipCommunication skills