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Bayview Asset Management, LLC · 2 months ago

Human Resources Administrative Assistant

Fort Lauderdale, Florida

Full-time

Onsite

Entry Level

2+ years exp

Bayview Asset Management, LLC is a company that provides financial services, and they are seeking a Human Resources Administrative Assistant to support the HR department. The role involves providing administrative support across various HR functions, managing documentation, and coordinating events and recognition programs.

Financial Services

Responsibilities

Assist in conducting new hire orientation sessions

Coordinate purchasing and distribution of new hire gift sets; manage product/vendor relationships

Provide onboarding backup support as needed

Upload documents into HR document management systems and manage employment verification approvals

Compile subpoena documentation and respond to legal requests

Assist with employee recordkeeping and file management

Process all HR department-related invoices

Reconcile corporate cards and ledger code transactions

Submit manual check requests and support HR budget tracking across business units

Administer recognition programs, including point distribution, store launches, invoice processing, and reporting

Manage tenure awards program from data export to distribution and vendor coordination

Coordinate global recognition initiatives, including award submissions, evaluations, recognition items, and communications

Oversee quarterly recognition metrics and associated distributions

Provide support for all HR-related programs and services

Create internal flyers and visuals for events and HR communications

Edit and publish HR newsletters; gather content from business leaders

Coordinate logistics for annual HR team events

Maintain and update HR portals and internal communication platforms

Actively support HR-sponsored employee and community events

Manage employee discount agreements and post updates on HR platforms

Track and process tuition reimbursement applications

Organize team activities and related logistics

Manage calendars for HR leadership, including scheduling and prioritizing meetings

Coordinate internal meetings, prepare agendas, and ensure follow-up on action items

Arrange travel and accommodations for HR leadership as needed

Support preparation of presentations and reports for leadership meetings

Respond to and route HR inbox requests

Complete employment verifications and provide instructions for verification services

Manage business card orders and respond to service requests

Support ongoing ad hoc HR projects as needed

Qualification

Human Resources experienceHRIS familiarityMicrosoft Office proficiencyAdministrative support experienceEvent logistics coordinationPresentation skillsAnalytical skillsMultitasking abilityVendor managementCreative solutions generationTravel coordinationCollaboration tools proficiencyBenefits familiarityLeave management familiarityCorporate wellness familiarityCalendar managementWritten communication skillsVerbal communication skillsOrganizational skillsAttention to detailConfidentiality maintenance

Required

At least 2 years of previous Human Resources experience

At least 1 year of previous administrative support

Excellent written and verbal communication skills

Strong presentation skills, organizational skills, attention to detail & analytical skills

Ability to generate innovative and creative solutions and trending reports

Ability to prioritize and multitask

Experience managing calendars and coordinating meetings for leadership

Familiarity with HRIS and document management systems

Ability to coordinate travel and event logistics

Experience working with vendors and managing service agreements

Proficiency in virtual collaboration tools (Teams, Zoom)

Familiarity with benefits, leave, and the corporate wellness industry

Proficient with Microsoft Word, Excel, and Outlook

Maintains absolute confidentiality and integrity of all Human Resources functions

Preferred

Bachelor's degree in human resources, Business Administration, or another relevant field preferred

SHRM CP/SCP or PHR/SPHR, preferred

Company

Bayview Asset Management, LLC

Glassdoor3.5

Bayview Asset Management, LLC (“Bayview”), initially founded in 1993, is a global alternative investment firm that provides flexible capital solutions while seeking to produce attractive risk-adjusted returns for its clients.

Founded in 1995

Coral Gables, Florida, USA

1001-5000 employees