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Entrata · 1 month ago

Mail Room Processor

Lehi, Utah

Full-time

Onsite

Entry Level

$15.04/hr - $23.08/hr

1+ years exp

Entrata is a global leader in property management software, dedicated to transforming living experiences. The Mail Room Processor – Compliance and Privacy is responsible for handling sensitive mail and documentation with confidentiality and accuracy, supporting privacy and compliance operations across the organization.

LeasingMobile PaymentsOnline PortalsPaaSProperty ManagementPropTechReal EstateSaaSSoftware

Responsibilities

Process, log, and distribute incoming and outgoing mail, packages, and compliance-related correspondence

Verify that all mail handling and storage procedures comply with company privacy and data protection policies

Maintain accurate tracking records for sensitive materials, including legal, financial, or customer data

Scan, label, and securely upload digital copies of documents into approved systems

Identify and escalate potential compliance or privacy concerns related to mail handling or documentation

Coordinate with the Compliance and Privacy team to ensure adherence to retention and destruction policies

Assist in internal and external audit preparation by maintaining organized and complete mailroom records

Operate and maintain mailroom equipment while ensuring confidentiality and security standards are met

Support the implementation of new processes or technologies that improve mailroom security and efficiency

Collaborate with cross-functional teams to ensure timely and secure distribution of sensitive materials

Qualification

Document management systemsCompliance principlesAttention to detailMicrosoft OfficeOpex Machine OperationsOrganizational skillsProblem-solving skillsConfidentialityFast-paced environment

Required

High school diploma or equivalent required

1+ year of experience in mailroom, administrative support, or document handling

Strong attention to detail and accuracy in processing documentation

Ability to maintain confidentiality and comply with privacy standards

Basic computer proficiency, including Microsoft Office and document management systems

Preferred

Associate's degree or coursework in business administration, compliance, or information management

Experience handling regulated or confidential materials

Opex Machine Operations

Familiarity with compliance and data privacy principles

Experience working in a fast-paced corporate or technology environment

Strong organizational and problem-solving skills with a focus on process improvement

Benefits

Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work-life balance.

Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.

HSA/FSA options and employer-paid disability benefits provided for eligible employees.

Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long-term financial security.

Wellness initiatives promoting physical and mental well-being, access to an onsite gym at HQ, mental health resources, wellness challenges, and employee assistance programs.

Family-centric leave policies supporting new parents during significant life events.

Entrata Cares programs offering opportunities for volunteerism, charity events, and giving back to our community.

Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.

Bi-annual swag drops for employees.