Schweiger Dermatology Group · 2 months ago
Lab Manager (San Jose)
Los Gatos, CA
Full-time
Onsite
Mid, Senior Level
$100K/yr - $125K/yr
2+ years expSchweiger Dermatology Group is one of the leading dermatology practices in the country with over 570 healthcare providers. The Lab Manager will oversee the day-to-day operations of the laboratory, ensuring compliance with safety and quality standards, and supporting the Laboratory Director in executing CLIA required tasks.
Cosmetic SurgeryHealth CareMedicalPharmaceutical
Responsibilities
Ensure high quality product, work with pathologists and technicians to determine and resolve root cause of all quality issues
Ensure turn-around-time metrics are met
As needed, will work as a Histotechnician or Grossing Personnel (per qualifications and training) to support staff
Collect necessary data for quality meetings, present data to Lab Director, take meeting minutes, schedule meetings, and maintain documentation
Ensure all QA/QC is completed per SOP
Ensure all training and competency is completed per SOP
Ensure all equipment in the laboratory is properly maintained and functional
Ensure all safety and regulatory requirements are met per CLIA and SOP
Maintain inventory needed for operations of the laboratory, ensure expiration dates are monitored and expired materials are disposed of properly
Will complete daily compliance walk-throughs to ensure all staff are always following all protocols
Maintain an ‘inspection-ready’ laboratory at all times
Collecting and distributing control materials; preparing controls for IHC and special stains
Serves as Safety Office per laboratory SOP
Maintains the QA Management Plan by performing the following tasks: Annual Review of SOP: Confirmation of the SOPs are reviewed on an annual basis and approved by the new director in the event of directorship change
Annual Review of Laboratory Job Descriptions: The lab manager will present Job Descriptions for all staff to the Laboratory Director for annual review
Training and Competency of Lab Personnel: The lab manager will assess employee files monthly to confirm all training and competencies are complete and documented on Smartsheet: Training and Competency (a calendar)
Compliance Complaint Investigations: The compliance department will receive, investigate, and resolve any complaints
Confidentiality of PHI: All staff are responsible for protecting PHI and reporting PHI breaches to compliance
Room Temperature, Room Humidity and Reagent Refrigerator Temperature: The lab manager will confirm the Room Temp and Humidity QC log and the Reagent Refrigerator QC log are completed daily, all variances are addressed, and logs are reviewed / signed by supervisor monthly
Expired Reagents: The lab manager will confirm a review of reagent expiration dates is completed daily and all expired reagents are removed from the laboratory
Reagent Labeling: The lab manager will confirm a review of reagent labeling is completed daily and all mislabeled reagents are corrected or removed from the laboratory
Safety - Air Quality Maintenance - HEPA Filters: The lab manager will confirm filters are replaced on a monthly basis; proof of service is to be maintained in air quality binder
Safety - Annual Air Quality Assessment: The lab manager will confirm IAQ assessment is completed on an annual basis; proof of service is to be maintained in air quality binder
Safety - Vapor Monitoring: The lab manager will confirm vapor monitoring is completed on an annual basis; proof of monitoring is to be maintained in air quality binder
Twice Annual Testing Results: Lab manager and lab director will review the outcome of twice annual testing
Proper Specimen Labeling - Biopsy Site Locations are Properly Identified: Ensure pre-analytical staff assesses each specimen for biopsy site accuracy. Staff will track all office requests to update body site locations
Proper Specimen Labeling - Labeling Errors: Ensure pre-analytical staff assessed each specimen for labeling and order accuracy
Proper Specimen Labeling - Specimens are not Switched: Ensure all cases are monitored throughout the histology process to assess for possible switched specimens
Test Order Communication: The lab manager will assess the accuracy of test orders with a monthly audit of 10 requisitions and review errors reported via the Smartsheet: Lab Incident Reporting
Grossing Documentation: The lab manager will assess the accuracy of grossing notes entered into LIS with a monthly audit of 10 requisitions
Histology Quality: Ensures the pathologists assesses each case for histology errors and reports unexpectable findings
Accuracy and Availability of Corrected Reports: The lab manager will run monthly reports from LIS for corrected report and confirm all corrected reports have correct date/time stamp and both final and corrected reports are in the patient’s chart
Use of Amended Reports with Diagnostic Impact: The lab manager will run monthly reports from LIS for corrected report and will assess if diagnosis was impacted between initial and corrected report
Report Transmission Accuracy: Lab manager will assess 20 SDG and 20 reference laboratory reports to confirm transmission accuracy to LIS
Design and enforce efficient workflows to support the laboratory safety and productivity metrics
Maintain a clean and well-organized laboratory
Schedule staff to meet laboratory requirements, anticipate volume trends and plan for growth with adequate staffing and equipment
Monitor discrepancy trends and determine root cause, work with operations staff to minimize avoidable errors
Follow all document management protocols when SOPs or training documents require editing / updating
Qualification
Required
Associate Degree required
Special training of at least 30 days to six months in histology techniques required to achieve familiarity with handling specimens and staining
Two years of high volume dermatopathology laboratory management
Familiarity of on-the-job with histology techniques
Experience in large-scale organization or high-volume production environment required to gain seasoned familiarity with processing specimens in production environment
Should be familiar with most major techniques for staining and special staining
Analytical skills necessary for processing slides under tight deadlines and general supervision; should have ability to identify specific specimens for supervisory follow-up
The Lab Manager is to complete 12 hours of continuing education per year per the laboratory's Continuing Education SOP
Competency assessments will be performed upon hire and throughout the year per the laboratory's Competency Assessment SOP
New Hire and Annual Training, including all required training sessions for all new and updated SOPs and updates to software systems as applicable
Preferred
Bachelors Degree preferred
Formal ASCP-type accredited training is preferred as a quality standard
Licensure is not required for this position however Histotechnician, Clinical Laboratory Technician or Clinical Laboratory Technologist license is preferred
Certification is not required for this position however ASCP HT or HTL Certification is preferred
Benefits
Medical (TeleHeath included), HSA/FSA, Dental, Vision on 1st of the month after hire date
401K after 30 days of employment
Your birthday is an additional personal holiday
Company Sponsored Short Term Disability
Pre-tax savings available for public transit commuters
Dental and Vision on 1st of the month after date of hire
401K after 30 days of employment
Employee discounts on Schweiger Dermatology Group skin care products & cosmetic services
Company
Schweiger Dermatology Group
Schweiger Dermatology Group is one of the leading dermatology practices in the country, with over 120 offices and 430 healthcare providers.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$177.7MKey Investors
LNK PartnersBarings BDCLLR Partners
2018-05-24Private Equity· $100M
2017-06-22Debt Financing· $20M
2016-04-13Private Equity· $35M
Leadership Team
Eric Schweiger
C.E.O. & Founder
Julie Zuckerman
Vice President of Clinical Operations & Physician Assistant
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