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MidFirst Bank · 14 hours ago

Executive Assistant

Oklahoma City, OK

Full-time

Onsite

Mid Level

3+ years exp

MidFirst Bank is seeking a highly organized and proactive Executive Assistant to support the senior leadership of the General Servicing team in their mortgage banking division. The role involves managing schedules, coordinating travel, and providing critical support to enable leadership to focus on strategic initiatives.

BankingVenture Capital

Responsibilities

Manage calendars, schedule meetings, and coordinate travel

Organize and coordinate meetings, ordering meals as necessary

Prepare and edit correspondence, communications, presentations, and other documents

Handle confidential information with discretion

Liaise with internal staff and external parties on behalf of the executive

Conduct research, compile data, and prepare reports

Assist with project management and follow-up on action items

Plan and execute employee events, ensuring all logistics are managed seamlessly

Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires

Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature

Manage office supplies, equipment maintenance, and new equipment orders

Distribute tickets to company-sponsored events

Ensure the office environment is organized and efficient

Prepare invoices and expense reports for processing

Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met

Interfacing with technology support team and facilities team on behalf of department members

Anticipate the needs of leadership and proactively address potential issues before they arise

Handle other administrative duties as required

Qualification

Executive Assistant experienceMicrosoft Office SuiteAsanaOrganizational skillsDiscretionCommunication skillsTime managementAttention to detailProblem solving