CIM Group · 7 hours ago
Executive Assistant
Los Angeles, CA
Full-time
Onsite
Mid Level
$90K/yr - $120K/yr
3+ years expCIM Group is a community-focused real estate and infrastructure company that aims to create value in real assets. They are seeking an Executive Assistant to provide administrative support to executives at their Los Angeles office, managing calendars, coordinating travel, and handling communications.
Asset ManagementCommercial Real EstateFinanceFinancial ServicesProperty DevelopmentProperty Management
Responsibilities
Manage executive calendars including but not limited to; planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for executives and sending out meeting requests on their behalf. Handle scheduling of business appointments
Create and maintain vCard database
Answer and screen incoming calls, take messages, send electronic messages and/or transfer priority calls to cell or personal phone, tracking and/or logging calls
Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others
Prepare and edit correspondence and communications
Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes
Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company
Set-up and maintain departmental and/or management files according to established criteria
Event planning responsibilities including but not limited to; planning corporate events, booking related travel
Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments
Maintains a high level of confidentiality with sensitive information
Act as back-up to the other administrative staff as needed
Performs other duties, including special projects, as assigned
Qualification
Required
Bachelor's degree and/or related experience
3 years' experience providing Executive Assistant support for senior executives in a fast-paced corporate environment
Proficient with Microsoft Office including Outlook, Word, Excel, PowerPoint required
Strong attention to detail, organization, and ability to independently troubleshoot unforeseen logistical issues
Demonstrated ability to effectively prioritize, plan, and execute Executive Assistant responsibilities in an organized and timely manner
Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments in a timely manner
Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their executives and/or the organization they represent
Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors
Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals
Ability to respond effectively to the most sensitive inquiries or complaints
Ability to complete responsibilities and projects with minimal direction/supervision
Ability to define problems, collect data, establish facts and draw valid conclusions
Preferred
Experience with video conferencing software is preferred
Experience with accounts payable software such as Yardi desirable
Experience with office equipment such as printers, copiers, scanners, mail metering machines
Benefits
A variety of Medical, dental, and vision benefit plans
Health Savings Account with a generous employer contribution
Company paid life and disability insurance
401(k) savings plan, with company match
Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
Up to 16 hours of volunteer time off
Up to 16 weeks of Paid Parental Leave
Ongoing professional development programs
Wellness program, including monthly and quarterly prizes
And more!
Company
CIM Group
CIM is a community-focused real estate and infrastructure owner, operator, lender and developer.
501-1000 employees
H1B Sponsorship
CIM Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2023 (9)
2022 (3)
2021 (1)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$47.5M2023-11-27Debt Financing· $47.5M
2021-05-15Undisclosed
Leadership Team
Bernard Ryan
Managing Director, Head of Insurance
Recent News
Dallas Innovates
2025-11-24
2025-11-23
Company data provided by crunchbase