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Loyola Marymount University · 2 months ago

Academic Records Systems Analyst

Westchester Campus

Full-time

Onsite

Mid Level

$71K/yr - $89K/yr

3+ years exp

Loyola Marymount University is a Carnegie classified R2 institution committed to inclusive excellence in higher education. The Academic Records Systems Analyst plays a crucial role in maintaining the accuracy and reliability of the Student Information System (SIS), focusing on systems maintenance, reporting, and compliance with institutional policies and regulations.

AlumniEducationTraining

No H1B

Responsibilities

Perform regular system maintenance, upgrades, and quality assurance testing of SIS (e.g., Banner or similar platform)

Collaborate with IT and functional stakeholders to implement and test new SIS features, patches, or integrations

Troubleshoot system issues and support resolution efforts to minimize disruption to academic processes

Design, generate, and maintain reports and queries to support academic operations, compliance, and decision-making

Work closely with institutional research, IT, and other departments to ensure accurate and timely data reporting

Provide data extracts for audits, surveys, and internal/external reporting needs

Ensure academic records systems are in alignment with institutional policies, FERPA regulations, the National Student Clearinghouse and accreditation requirements

Monitor and document system configurations, workflows, and changes to ensure data integrity and compliance. Responsible for reporting and error resolution to the NSC

Support audits and internal reviews by preparing documentation and responding to inquiries

Qualification

BannerSQLDatabase managementMS AccessArgos/EvisionsWorkflowsProactiveCommunication skillsOrganizational skillsAttention to detailConfidentiality

Required

Typically a Bachelor's Degree or equivalent combination of education and experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes

Minimum 3 years of relevant experience in the areas of registrar/academic records/student systems preferably in an academic community

Demonstrated knowledge in the areas of: SQL and MS Access reporting tools, modern office practices and procedures; operation of various office machines; filing systems; proofreading; correct use of English, spelling, grammar; mathematical computations. Organizational skills and accuracy in recording tasks are essential

With minimal supervision, perform academic record functions involving independent judgment and requiring accuracy. Stay informed on academic policies and regulations, as well as changes in office procedures

Use good judgment in interpreting the rules, regulations, procedures, and policies of the University (which vary with each college) for the students and faculty, referring exceptions to the proper person for appropriate action

Maintain confidence and confidential information

Exemplary communication skills (both written and oral). Work effectively with all levels of the University organization, maintaining a friendly, courteous, fair, and yet firm disposition

Proactive, self-starter

Demonstrated computer competency and preferably knowledgeable of Microsoft Office suite and student information systems (i.e. Ellucian Banner)