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SeamonWhiteside · 3 days ago

Executive Assistant

Mount Pleasant, SC

Full-time

Onsite

Senior Level

5+ years exp

SeamonWhiteside is seeking a highly organized and resourceful Executive Assistant to provide comprehensive support to the Management Team. The role involves managing complex calendars, coordinating meetings, and handling confidential information, while also supporting various projects and operations within the organization.

Consulting

Growth Opportunities

Responsibilities

Provide proactive, high-level administrative support to the Executive Management Team, ensuring smooth and efficient day-to-day operations

Manage complex calendars and coordinate internal and external meetings, including logistics, agendas, and follow-up actions

Draft, proofread, and edit correspondence, presentations, reports, and internal communications with a high degree of accuracy and professionalism

Handle confidential and sensitive information with discretion and integrity

Serve as a liaison between executives, internal departments, and external stakeholders, ensuring clear and timely communication

Organize and maintain department electronic files and documentation systems

Coordinate travel arrangements for the executive team, including flight research and booking, hotel and dinner reservations, ground transportation, detailed itineraries, and conference registrations

Prepare and process monthly travel and expense reports accurately and in a timely manner

Coordinating vehicle maintenance, arranging drivers for corporate events, and running occasional errands

Preparing client-facing materials such as gift bags, meeting packets, and presentation folders

Assist in the organization and administration of strategic employee recruitment efforts as directed by the Management Team

Providing logistical and hospitality support for key clients and strategic recruitment meetings, events, and conferences

Maintain professionalism and responsiveness while managing competing priorities and deadlines

Manage multiple projects simultaneously, following through on deliverables with minimal supervision

Proactively anticipate the needs of executives and offer creative, effective solutions within a dynamic and growing organization

Prepare and distribute materials for meetings, including agendas, reports, and presentation decks

Attend and take meeting minutes at Management Team meetings, Board of Directors meetings, and Shareholder meetings

Collaborate on special projects by conducting research, compiling data, writing, and fact-checking

Assist with departmental budget tracking and expense reconciliation

Maintain and update the Management Team’s Teams channel and related communication platforms

Support other strategic initiatives as assigned by the management team

Qualification

Microsoft Office SuiteProject managementWritten communicationVerbal communicationOrganizational skillsInterpersonal skillsAttention to detailProblem solvingCritical thinkingTeamwork