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HUB International · 2 months ago

Administrative Account Assistant

Monterey, CA

Full-time

Onsite

Entry Level

$18/hr - $22/hr

1+ years exp

HUB International is one of the world's largest insurance brokers, dedicated to providing tailored insurance solutions. The Administrative Account Assistant will provide administrative support to ensure the efficient operation of the office, performing various clerical functions and assisting with event preparations.

Financial ServicesInsuranceInsurTechRisk Management

Responsibilities

Provides administrative support for all departments such as, printing, filing, photocopying, data entry, scanning, binding and collating, downloading company reports, mail distribution and mail-outs

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents

Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions

Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs

Helps with data entry, reports, numbers, etc. as assigned

Assist in on- and off-site preparation for conferences, meetings, or special events; including coordinating travel, catering needs, event materials, room preparation and/or clean up

Schedule and confirm appointments for clients, customers, or supervisors

Prepare and process bank deposits

Accesses carrier websites, pull documents and distributes to service staff for processing

Open, read, route, and distribute incoming mail, including scanning and coding/indexing when necessary

Process outgoing mail as needed

May assist in virtual and in-person event planning to support employee engagement initiatives and management committee meetings

Performs other duties and projects as assigned

Qualification

Microsoft Office SuiteOffice procedures knowledgeData entryCommunication skillsEvent planningProblem-solvingOrganizational skills

Required

High School Diploma / GED required

Ability to effectively and professionally communicate orally and in writing with internal and external customers

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

Confidence and demeanor to effectively interact with all levels within the organization

Ability to efficiently gather pertinent information and facts, analyze and solve problems timely and thoroughly

Ability to prioritize and organize multiple tasks and responsibilities in order to complete assignments on time and with optimal accuracy

Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology

Computer skills: proficiency with Microsoft Office Suite, Outlook and agency management systems