Exigent · 2 months ago
Billing Clerk
Lima, OH 45805, USA
Full-time
Hybrid
Entry, Mid Level
2+ years expExigent is a leading mechanical contractor in Northwest Ohio, seeking a Service Billing Clerk (Level 2) to enhance their billing operations. The role involves ensuring accurate invoicing, collaborating with various departments, and maintaining billing records to support the financial health and customer satisfaction of the business.
CommercialCustomer ServiceFacilities Support ServicesHeating Ventilation and Air Conditioning (HVAC)
Responsibilities
Review completed work orders for accuracy and completeness, verify labor, materials, and parts billed correctly, and apply correct rates and markups
Generate and send invoices for service work and agreements
Collaborate with service technicians and managers to resolve discrepancies
Partner with internal departments (service, finance, customer service) to ensure alignment on job billing
Send monthly statements, respond to client billing inquiries and disputes, and follow up on past due invoices via email or phone
Maintain accurate billing records and documentation in ERP software
Ensure records are organized, audit-ready, and aligned with company standards
Provide general support to the Director of Finance & Administration and assist with additional administrative or financial tasks as needed
Qualification
Required
Associate degree or equivalent combination of training and experience (2–5 years in billing or office administration)
Familiarity with HVAC or service industry terminology and work order processing
Proficiency in Microsoft Office (Excel, Word, Outlook)
Working knowledge of accounting procedures and ERP billing systems
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines independently
Preferred
Notary Public certification preferred or willingness to obtain
Benefits
Comprehensive benefits: medical, dental, vision, and 401(k) with company match
Paid time off plus paid company holidays
Career advancement opportunities within a respected and growing organization
Collaborative work environment that values innovation, integrity, and craftsmanship
Company
Exigent
Exigent offers commercial HVAC, plumbing, and mechanical services that drives crucial systems and boost facility performance.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Peter Van Niekerk
CEO and member of the Board
Kevin Colbert
Chief Operating Officer
Recent News
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