Yale University · 1 month ago
Sr. Admin Bus Off, Technology, Operations, Tessitura
New Haven, CT
Full-time
Onsite
Senior Level
$31.05/hr - $31.05/hr
6+ years expYale University is committed to contributing to a better tomorrow and is seeking a Senior Administrative Assistant to support the Business Office, Digital Technology, Operations, and Tessitura. The role involves providing high-level clerical, administrative, financial bookkeeping, and human capital management support to various departments.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Prepares, monitors, and reconciles Departments' financial records and paperwork
Assists in developing annual budget
Serves as YSD/YRT administrator for space-scheduling system for non-production facilities
Serves as expert resource for, and principal source of administrative, clerical, and financial support to, Departments
Serves as expert resource, and administrative and clerical support, for Director of Human Resources in all areas of human capital management (HCM) for staff and faculty
Serves as YSD/YRT prox-card and ID coordinator
Maintains, prepares, and disseminates accurate department documents
Manages calendars of department, and department Directors
Maintains and distributes postage/shipping codes, and associated instructions
Serves as main contact for all issues related to bulk mail, postage, or shipping
Determines appropriate inventory levels, types of office supplies, paper, printer and fax cartridges, forms, and School stationery and business cards
Places, processes, receives, and stocks orders
Serves as cross-campus runner for Business Office
With police escort, delivers all School monies to Treasury Services
Serves as School liaison to University archives
Participates in the testing of new processes and systems as requested
May perform other duties as assigned
Qualification
Required
Strong and independent self-starter, with strongly demonstrated ability to manage up
Strongly demonstrated ability to maintain confidentiality
Strongly demonstrated attention to detail
Strongly demonstrated ability to meet deadlines and follow schedules and instructions
Strongly demonstrated ability to manage and prioritize complex workload in a calm and professional manner
Strongly demonstrated ability to collaborate effectively with faculty, staff, students, interns, guest artists, and other professionals representing a wide diversity of personalities
Strongly demonstrated project management and problem-solving skills
Demonstrated ability with electronic calendars and scheduling
Strongly demonstrated oral and written communication skills
Strongly demonstrated knowledge of Windows, Excel, and Word
Excellent keyboarding skills
Demonstrated use of databases and data manipulation
Ability to handle numbers accurately
Demonstrated knowledge of bookkeeping and budgeting
Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in related field; or an equivalent combination of experience and education
Preferred
Experience as executive assistant
Knowledge of Outlook, Tessitura, Workday, and Event Management System (EMS) or equivalent electronic space scheduling system
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
Company data provided by crunchbase