Oakland Community Health Network · 5 months ago
Contracts & Procurement Specialist II
Troy, MI, US
Full-time
Hybrid
Mid Level
$56K/yr - $70K/yr
3+ years expOakland Community Health Network is seeking a Contracts and Procurement Specialist II to provide contract and procurement activities for the organization. The role involves managing vendor relationships, preparing contracts, and ensuring compliance with procurement standards.
Mental Health Care
Responsibilities
Locate, analyze, develop, and maintain a consolidated vendor roster to meet current and future commodity needs
Serves as primary lead Contract and Procurement Specialist for RFP (Request for Proposal), RFQ (Request for Quotes) and bid processes including technology purchases which are high-level, technical and require the application of complex procurement standards and procedures
Ability to perform emergency procurement activities as warranted by national, state, or local crisis situations
Provide content expertise in the development of Procurement policies and procedures
Provide content expertise in the drafting and collaboration of Scope of Work for RFPs and RFQs, many of which are high-level, technical and require the application of complex procurement standards and procedures
Drive continuous improvement in all aspects of the procurement process
Implement appropriate sourcing strategies to control OCHN purchased material costs and to assure an adequate source of supply, including conducting market research and analysis
Prepares contracts for OCHN and is responsible for making certain contracts have appropriately addressed all risk management, legal and compliance issues
Prepares contracts with providers and other contractors related to grants, monitor grant activities and reporting requirements, coordinates reporting requirements with persons assigned to manage the grants as needed
Negotiate complex, critical, and / or high-risk projects to drive a clear understanding of supplier, performance expectations, mitigate risk, establish key deliverable dates, pricing and other contract terms to ensure sourcing solutions drive value in an appropriate time frame
Serve as liaison between OCHN staff and vendors during contract negotiations, implementation, and management
Monitor all contracts and agreements for assigned commodities
Monitor suppliers, cost, quality, and delivery performance. Develop standard and ad-hoc reporting on these factors as needed
Ability to work well and collaborate among all OCHN teams and external stakeholders simultaneously
Advanced critical thinking skills, writing skills, and financial skills
Develop standard and ad-hoc reporting on activities as needed
Maintains records management of all contracts and solicitations - tracking them from initial draft through completion
Engage internal customers for the purpose of meeting OCHN needs and improving effectiveness, efficiency, and customer satisfaction
Create and maintain mutually beneficial partnerships with suppliers to foster feedback and continuous improvement
Under the Supervision of the Manager of Contracts and Procurement, work with the OCHN staff to ensure a consistent, standardized approach to OCHN Procurement
Other duties as assigned by Manager of Contracts and Procurement and Chief Legal Officer
Qualification
Required
Three years' experience in the field of buying for a public agency of end items such as services, supplies, and equipment
Bachelor's degree in business, purchasing, or related field from an accredited college
Experience in contract processing, purchasing, accounting or related field
Experience with Microsoft 365
Experience in purchasing, procurement, business administration, public administration, accounting, or related areas which included contact with public
Experience in leading evaluation committees and recommending awards; negotiating with bidders and contractors
Experience in maintaining a positive, professional attitude and ethical relations with vendors and OCHN staff within a fast-paced environment
Experience with providing direction and assistance to other staff relative to the procurement process as well as serving as mentor to new procurement staff
Experience in contract negotiation and practices
Advanced critical thinking skills, writing skills, negotiation skills and financial skills
Demonstrated ability to establish and maintain effective working relationships with vendors, employees, and staff
Demonstrated highly effective organizational skills
Demonstrated effective written and oral communication skills
Demonstrated effective interpersonal skills with particular emphasis in decision making, building consensus, development of collaborative work plans, and implementation activities that produce desired outcomes
Demonstrated ability to handle a high volume of relatively complex assignments accurately and timely
Demonstrated skills in preparing technical specifications, scopes of work, invitations for bids, requests for proposals, and analysis and evaluation of bids and proposals
Demonstrated skills in maintaining professional demeanor during stressful situations and the understanding of the importance of confidentiality
Demonstrated skills to work separately within direct and indirect reporting lines, and work effectively with all levels of the organization
Knowledge of budget preparation and analysis
Knowledge of contract processes and requirements preferred
Knowledge of purchasing and procurement practices and policies including laws and regulations regarding public procurement preferred
Understanding of facility and information technologies
Company
Oakland Community Health Network
OCHN has a long-standing history of promoting independence, choice, and community inclusion for adults and children with intellectual / developmental disabilities, mental health concerns, and substance use disorders.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Cheryl Johnson
Chief Financial Officer
Adam Jenovai
Chief Operating Officer
Recent News
Crain's Detroit Business
2024-12-05
Company data provided by crunchbase