Saltwater Inc. ยท 3 months ago
Acquisition, Administrative and Grants Specialist - Level 2
Woods Hole, MA, US
Full-time
Hybrid
Mid Level
$25/hr - $28/hr
4+ years expSaltwater Inc. is a Women-Owned Small Business focused on providing vital data for the health of fisheries and oceans. They are seeking an Acquisition, Administrative, and Grants Specialist - Level 2 to assist the Northeast Fisheries Science Center with various administrative and procurement tasks.
ElectronicsSoftwareTechnical Support
Responsibilities
Utilize acquisition or grant database application to create requisitions, purchase card pre-approval forms or grant program forms to include required documentation to support program and scientific staff
Data entry, scanning, shredding, electronic spreadsheet development and daily tracking of procurement requisitions and/or grant applications
Update and perform data entry in existing budget, acquisition, grant and/or purchase tracker database
Communicating (via telephone and in writing) professionally and effectively with vendors, staff and customers
Obtaining quotes, conducting market research and documenting funds as directed by the Procurement staff
Interact with vendors and NOAA Finance Office to resolve payment and invoice disputes
Utilize financial system to generate budget reports. Enter financial data and reconcile spending as necessary to track allocations and expenditures. (Level II)
Assist Trusted Agent and/or Federal sponsor with completing and distributing security clearance documentation as necessary (Level II)
Receive packages and process packages for shipment
Assist with creating, maintaining and archiving procurement and grant files, and supporting record keeping system for administrative records
Assist with tracking budget execution documentation to include travel, purchase card, purchase order, grants, etc
Support property management and accountability activities. Act in property contact role as required
Assist with property audit and compliance activities, annual inventory, recycle/disposal events and overall property management activities. (Level II)
Assist with other programmatic administrative functions as necessary
Maintain efficient budget planning and tracking and invoice and task order fund tracking spreadsheets/databases
Qualification
Required
Must have a minimum of four (4) years of relevant experience
B.S/B.A in Business Administration or a related field and 4+ yrs experience in business, finance, accounting, acquisitions or a related field
Experience with accounting, acquisition, grants, purchasing or related field
Experience with working in a team environment
Excellent verbal and written communication skills
Flexibility and patience to work with a team within an organization that is dispersed
Proficient in using MS Word, MS Excel, MS Power Point
Company
Saltwater Inc.
Saltwater Inc. collects high quality data on fisheries and oceans for government agencies, research organizations, and fishermen.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase