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DeKalb County Government · 2 months ago

Procurement Agent

1300 Commerce Dr, Decatur, GA, 30030, US

Full-time

Onsite

Entry, Mid Level

$70K/yr - $70K/yr

2+ years exp

DeKalb County Government is seeking a Procurement Agent to manage the procurement process for equipment, supplies, and services. The role involves developing bid specifications, evaluating supplier performance, and ensuring compliance with procurement laws and policies.

Government

Responsibilities

Researches, analyzes and develops viable bid specifications for purchasing defined equipment, supplies, materials and services for the County; collects, reviews, and revises existing specifications; prepares solicitations for commodities and services in conjunction with requesting departments; and makes recommendations regarding product and/or professional services selections

Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding the County’s purchasing policies and procedures, procurement laws, and other issues

Selects appropriate procurement methods, handles competitive solicitation process from inception to completion; prepares invitations to bid and request for proposals; obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors; analyzes and evaluates bids and proposals results; develop bid tabulations and evaluation committee cumulative score sheets, and makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations

Monitors recurring contracts for equipment, supplies and materials; process contract’s renewals and change orders; ensures specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with other County departments

Develops contracts and agreements; ensures awarded vendor complies with contract’s terms and conditions, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes and discrepancy resolutions; and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures

Process and approve purchase orders and/or contract purchase agreements through Oracle e-procurement system; obtains and maintains insurance coverage for contracts; facilitates meetings with internal and external customers

Qualification

ProcurementBid specificationsContract managementOracle e-procurementRFP experienceITB experienceAnalytical skillsCommunication skillsNegotiation skills