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City of New York · 2 months ago

UH/DAD (Procurement Lead Specialist) - Management & Operations

New York, NY

Full-time

Hybrid

Senior Level, Lead/Staff, Director/Executive

$122K/yr - $146K/yr

4+ years exp

The City of New York's Office of Management and Budget (OMB) is seeking a Procurement Lead Specialist to manage and coordinate procurement activities for various city departments. This role involves leading procurement transformation, negotiating contracts, and ensuring compliance with relevant regulations to support efficient operations.

GovernmentLegalPublic Relations

No H1B

Responsibilities

Managing Procurement Processes: Overseeing and managing the procurement process, including identifying sourcing needs, selecting suppliers, negotiating contracts, and ensuring timely delivery of goods or services

Vendor Management: Developing and maintaining relationships with suppliers, evaluating their performance, conducting supplier audits, and resolving any issues or disputes that arise

Strategic Sourcing: Developing and implementing sourcing strategies to optimize costs, improve quality, and mitigate risks. This may involve identifying alternative suppliers, evaluating market trends, and conducting supplier evaluations

Contract Negotiation: Negotiating and finalizing contracts with suppliers, ensuring favorable terms and conditions, pricing, and delivery schedules. This includes reviewing legal aspects and collaborating with legal teams when necessary

Budgeting and Cost Control: Monitoring procurement budgets, tracking expenses, and identifying cost-saving opportunities. This involves conducting cost analysis, benchmarking, and implementing cost control measures

Inventory Management: Collaborating with inventory teams to maintain optimal stock levels, minimize excess or obsolete inventory, and ensure efficient supply chain operations

Compliance and Risk Management: Ensuring procurement activities comply with relevant laws, regulations, and company policies. Managing risks related to supply chain disruptions, supplier reliability, and quality control

Process Improvement: Continuously evaluating and improving procurement processes, systems, and workflows to enhance efficiency, reduce lead times, and streamline operations

Data Analysis and Reporting: Analyzing procurement data, generating reports, and presenting key metrics and insights to management. This includes tracking supplier performance, cost savings, and other relevant KPIs

Qualification

Procurement ManagementContract NegotiationFinancial AnalysisMarket ResearchVendor ManagementCompliance KnowledgeSupply Chain ManagementData AnalysisTechnology SkillsInterpersonal SkillsProblem SolvingCommunication Skills

Required

Proven experience in procurement or purchasing, preferably in a leadership role within a public sector or government environment

Strong knowledge of procurement principles, practices, and regulations

Experience in negotiating and managing complex contracts

Excellent analytical, problem solving, and decision-making abilities

Strong communication and interpersonal skills to collaborate effectively with internal and external stakeholders

Proficiency in procurement software and tools, as well as Microsoft Office Suite

Bachelor's degree and a minimum of four years of experience in budgetary planning/management, financial analysis, public policy analysis or a related field; or an awarded Master's degree in Public Finance, Public Administration, Policy Analysis, Business, Economics or a related field and two years of experience

Bachelor's degree and a minimum of five years of full-time experience in financial planning, management, and analysis; public policy analysis; City agency operational, budgetary, or savings analysis; or a related field

An awarded Master's degree in Public Administration, Economics, Finance, Business or related field and a minimum of three years of relevant experience

At least two prior years of prior supervisory and independent decision-making capacity

A baccalaureate degree from an accredited college

Preferred

Procurement and Contract Management: Strong knowledge and experience in procurement processes, contract negotiation, and contract management. This includes understanding sourcing strategies, supplier evaluation, and contract administration

Financial Analysis and Budgeting: Proficiency in financial analysis, cost analysis, and budgeting. The ability to track expenses, identify cost-saving opportunities, and manage procurement budgets effectively is essential

Market Research and Supplier Evaluation: Expertise in conducting market research to identify potential suppliers, evaluate their capabilities, and make informed sourcing decisions. This involves assessing supplier reliability, quality, and cost-effectiveness

Legal and Compliance Knowledge: Understanding of relevant laws, regulations, and compliance requirements related to procurement activities. This includes knowledge of procurement regulations, contract law, and government procurement policies

Supply Chain Management: Knowledge of supply chain management principles and practices. This includes inventory management, logistics, and optimizing supply chain operations for efficiency and effectiveness

Technology and Software Skills: Proficiency in using procurement software tools to streamline procurement processes, track purchasing activities, and manage supplier relationships. Familiarity with enterprise resource planning (ERP) systems and procurement-specific software is beneficial