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East Tennessee Children's Hospital · 4 months ago

Buyer - Supply Chain Full Time Days

Knoxville, TN

Full-time

Onsite

Mid Level

3+ years exp

East Tennessee Children's Hospital is dedicated to providing excellent healthcare services, and they are seeking a Buyer to support their procurement process. The Buyer will coordinate with the Supply Chain Management team to ensure quality products are delivered at cost-effective prices while maintaining excellent customer service across the hospital.

Health CareHospitalNon Profit

Responsibilities

Demonstrates understanding of purchasing fundamentals and processes, accounting principles, business communication, contracts, department policies, purchasing and contracting policy and procedures and actively pursues opportunities to allow the department to run more efficiently and serve its customers better

Ensures that all purchase orders are processed on schedule with the correct quantity at the correct price taking into consideration any local, regional, or Group Purchasing Organization (GPO) contracts to minimize invoice discrepancies

Confirms and verifies pricing and quantities daily on all orders to ensure that vendors have the correct price and contract loaded for all facilities within the organization to prevent exceptions. Proactively works with the Finance team to resolve exceptions and issues

Ensures that all purchase orders are received within expected delivery date

Proactively works with Surgical Services and Supplier Representatives to complete the Bill Only process. All implants need to be submitted to be built in Workday within 24hrs of date of service to ensure proper billing of patient

Resolves and communicates all backorders daily and satisfactorily. Sources backordered product from a different distributor location, vendor or arranges for a clinically approved substitution whenever possible or necessary

Collaborates with Shipping/Receiving to ensure receiving problems are managed within 24 hours and that all product returns are processed within vendors requirements

Promptly and effectively communicates any issues such as discontinuations, allocation issues and delivery delays to the requestor allowing departments ample to make decisions that could impact patient care. Confirms delivery dates of all orders and communicates any problems with requisitioning department

Assists in the procurement process training for hospital employees

Coordinates efforts to create and keep all requisition templates current within Workday. Also, identifies needs for additional requisition training for all departments

Assists in maintaining Workday data integrity

Identifies opportunities to establish order days and times with vendors and departments to increase efficiencies within Supply Chain Management

Ensures all rentals initiated by SCM and Surgical Services are managed and returned as soon as possible to minimize expense

Identifies opportunities to move low volume and direct supplier items to a distributor to efficiency and savings

Proactively works and communicates with the Manager of Procurement, Value Analysis & Contracting on product changes, standardization projects, and contract pricing resolutions

Identifies opportunities for savings, standardization, and waste elimination

Proactively works with Supply Chain Manager to identify nonstock items that meet criteria to added to the Main Warehouse inventory as stock

Demonstrates effectiveness in identifying future needs and problem areas of the department and developing workable solutions

Qualification

Supply Chain ManagementProcurement ExperienceContract ComplianceERP ApplicationsCertified Materials Resource ProfessionalMarket Research TechniquesVendor ManagementAccounting SkillsMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsAnalytical SkillsCommunication SkillsTime ManagementOrganizational Skills

Required

High School Diploma Required

Proven experience as a Buyer or similar procurement role

Previous work experience in a Supply Chain environment with 3+ years procurement experience

Demonstrated knowledge of theory and practices of purchasing, including ethics, standards, contract compliance, competitive bidding procedures, quality control; data collections techniques for establishing sources of supply, product, and vendor information; process improvement; market research techniques, analysis, contracting, capital planning, accounting, budgetary controls, vendor management and ERP (Enterprise Resource Planning) applications preferably Workday

Intermediate accounting and business skills

Proficient in Microsoft Excel, PowerPoint, Outlook, and Teams

Demonstrates critical thinking, analytical skills, and critical thinking skills to manage day to day challenges

Ability to solve practical problems, interpret a variety of information whether presented in written, oral or diagram form and the ability to multi-task

Excellent verbal and written communication skills

Plans workload appropriately and demonstrates effective time management

Demonstrates sound fiscal management

Maintains effectiveness when experiencing major changes in work tasks or the work environment

Excellent organizational skills and the ability to manage multiple tasks while remaining meticulous are necessary

Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees

Demonstrates tact, courtesy, and a positive approach to communication and interaction with other employees, visitors, physicians, and the public

Proactively works to be an effective member of the team through support and cooperation with others

Consistently works to maintain highest level of communication and customer service within own department and the organization

Maintains and protects confidentiality regarding all aspects of information obtained

Utilizes hospital resources and time respectfully and accountably

Coordinates work to achieve maximum productivity and efficiency during workday

Demonstrates an understanding of all related external supply chain factors including Group Purchasing Organization (GPO) relationships and services and supplier capabilities

Manages procurement activity to ensure contract compliance to enhance efficiency and to maximize rebates and savings with our Group Purchasing Organization (GPO)