Apply on Employer Site

Gaudenzia, Inc. · 1 month ago

Purchasing Coordinator

United States

Full-time

Remote

Entry Level

1+ years exp

Gaudenzia, Inc. is a treatment provider focused on promoting long-term recovery for individuals with substance use disorders. They are seeking a detail-oriented Purchasing Coordinator responsible for clerical functions to ensure the smooth operation of the Purchasing Department, including invoice processing and vendor management.

Addiction TreatmentFamilyHealth CareRehabilitation

Responsibilities

Maintaining appropriate invoice files, typing correspondence, processing of invoices, and overall assistance to the Director of Purchasing to include but not be limited to screening of incoming call, sorting and opening of mail, assisting others in the absence of the Director of Purchasing and maintain overall office functioning

Match invoices and support documentation with purchase. Bring all invoices without purchase order to the attention of the Director of Purchasing

Verify unit process and extension and total on invoice(s)

Submit verified invoices, documentation and purchase order to the Director of Purchasing for approval

Maintain Purchase Order Log, recording all detail as known regarding status of all purchase order

File copy of completed purchase order in vendor file

Maintain up to date file on all agency vehicles including repair history, lease terms, warranty information, expiration of registrations & inspections, and facilitate routine maintenance programs

Accumulate and maintain an accurate file of facility equipment, inventories, issue inventory number and type equipment

Assist fiscal department in researching payment information

Type correspondences & answer phones for purchasing department

Maintain filing systems on all vendors and on program requests

As required, assist Director of Purchasing in acquiring special purchased and distributing goods to facilities

Perform related clerical/typing duties as required

Report to work on a timely basis according the work schedule

Report immediately to the Director of Purchasing or the Controller when unable to report to work for any reason