Apply on Employer Site

Oakland Community Health Network · 4 months ago

Contracts and Procurement Specialist I

Troy, MI, US

Full-time

Hybrid

Entry Level

$54K/yr - $68K/yr

2+ years exp

Oakland Community Health Network is seeking a Contracts and Procurement Specialist I to follow established processes to find cost-effective deals on goods and services. The role involves organizing, processing, and tracking contract documents, serving as a liaison between staff and vendors, and assisting in procurement processes to meet the organization's needs.

Mental Health Care

Responsibilities

Organize, process and track contract documents and amendments from draft through completion

Serve as liaison between OCHN staff and vendors during contract negotiations, implementation, and management

Prepares contracts for OCHN and is responsible for making certain contracts have appropriately addressed all risk management, legal and compliance issues

Prepares contracts with consultants, vendors, and service providers

Monitor all contracts and agreements for assigned commodities

Monitor suppliers, cost, quality, and delivery performance

Develop standard and ad-hoc reporting on these factors as needed

Assist in the location, analysis, development, and maintenance of a consolidated bid list to meet current and future commodity needs

Serve as lead as well as assisting team members in bid processes (RFP, RFQ, etc.)

Assist in the developing scope of work for RFx documents

Prepare documents for bids including the bid documents, evaluations, summaries, and recommendations

Reviews documents for adherence to federal, state, and local requirements are adhered to in the procurement process

Implement appropriate sourcing strategies to control OCHN purchased material costs and to assure an adequate source of supply

Create and maintain mutually beneficial partnerships with suppliers to foster feedback and continuous improvement

Engage internal customers for the purpose of meeting OCHN needs and improving effectiveness, efficiency, and customer satisfaction

Drive continuous improvement in all aspects of the procurement process

Under the supervision of the Manager of Contracts and Procurement, work with the OCHN staff to ensure a consistent, standardized approach to OCHN Procurement

Other duties as assigned by Manager of Contracts and Procurement and Chief Legal Officer

Qualification

Contract processingPurchasingProcurement practicesMicrosoft 365Budget preparationEffective communicationInterpersonal skillsOrganizational skillsCustomer focusContinuous learning

Required

Two year experience in the field of buying for a public agency of end items such as services, supplies, and equipment

Experience in contract processing, purchasing, accounting or related field

Experience with Microsoft 365

Experience in purchasing, procurement, business administration, public administration, accounting, or related area which included contact with the public

Knowledge of budget preparation and analysis

Demonstrated ability to establish and maintain effective working relationships with vendors, employees, and staff

Demonstrated highly effective organizational skills

Demonstrated effective written and oral communication skills

Demonstrated effective interpersonal skills with particular emphasis in decision making, building consensus, development of collaborative work plans, and implementation activities that produce desired outcomes

Demonstrated ability to handle a high volume of relatively complex assignments accurately and timely

Must have available means of transportation to and from OCHN and for required offsite meetings or site visits

Must be available for meetings and events which may occur outside of standard office hours

Work performed primarily in an office environment

The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation

Preferred

Knowledge of contract processes and requirements preferred

Knowledge of purchasing and procurement practices and policies including laws and regulations regarding public procurement preferred

Company

Oakland Community Health Network

OCHN has a long-standing history of promoting independence, choice, and community inclusion for adults and children with intellectual / developmental disabilities, mental health concerns, and substance use disorders.

Founded in 1963

Troy, Michigan, US

201-500 employees