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Loyola Marymount University · 2 months ago

Facilities Procurement Specialist II

Westchester Campus

Full-time

Onsite

Mid Level

$79K/yr - $102K/yr

4+ years exp

Loyola Marymount University is a Carnegie classified R2 institution committed to inclusive excellence. They are seeking a Facilities Procurement Specialist II who will perform analytical work related to procurement processes, maintain vendor relations, and manage procurement for capital projects.

AlumniEducationTraining

No H1B

Responsibilities

Seek out and develop long term relationships with suppliers to assist in the development of process improvement and JIT inventory replenishment in support of operational needs

Maintain proper vendor relations consistent with good business practices which are ethical and legal

Maintain procurement files and records in accordance with university policy/procedures, and industry best practices

Develop and investigate supply source and implement sourcing strategies to ensure adequate source of supply while balancing costs. Maintain communication to all suppliers to ensure good working relationships. Evaluate and document supplier performance as needed by FM leadership

Keeps informed on cost of goods, pricing trends, and other matters, knowledge that will result in minimizing cost of purchased materials and services

Provide reports on spend data for financial and process improvement analysis and reporting

Keep informed on cost of goods, pricing trends, and other matters, knowledge that will result in minimizing cost of purchased materials and services

Analyze situations accurately and adopt an effective course of action while being flexible

Ability to manage procurement aspects of a major capital building program including bid document preparation in consultation with various staff and consultants, bid award, execution and approval of construction, maintenance and supply contracts

Responsible for conducting RFPs, RFI (Request for Information), RFQ (Request for Qualifications) and summarizing results for presentation to stakeholders

Perform other duties as assigned or requested

Qualification

Data reportingProcurement managementContract negotiationAdvanced Excel skillsWorkday Enterprise SystemFacilities experienceAnalytical mindsetMS WordMS OutlookCommunication skillsTeamwork

Required

Typically a Bachelor's Degree in Business, supply chain management or related field or equivalent experience

Four years of related job experience in purchasing/buying

Demonstrated knowledge in the areas of principles and practices related to facilities contract, procurement and inventory control; source of supplies; equipment and services used in higher education consistent with industry best practices; policies

Ability to plan, organize, control, and process orders within the procurement team

Ability to work within the overall organization of the University and work with skilled and unskilled personnel and administrators

Must possess good oral and written communication skills and be able to follow oral and written instructions

Must be willing to seek training to enhance or learn new skills

Must be accessible and available in the event of emergencies or when needed to meet the ongoing missions of the University

Must possess knowledge of MS Word, Outlook

Must possess advanced Excel spreadsheet skills required for cost analysis/supplier cost management (e.g. spend analysis, cost savings, supplier performance)

Strong analytical mindset with experience handling large datasets

Ability to effectively work individually or in teams as well as with diverse groups

Ability to effectively communicate orally, in writing or electronically

Ability to work effectively in a service oriented environment subject to frequently changing priorities

Ability to follow through and carry out assignments

Ability to understand and apply University and Departmental policies and procedures

Valid California driver's license