OP Recruiting ยท 6 hours ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Senior Level
5+ years expOP Recruiting is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive administrative and personal support to the CEO and COO. The role involves managing calendars, travel arrangements, communications, and compliance-related tasks while maintaining confidentiality and discretion.
Staffing & Recruiting
Responsibilities
Manage complex and dynamic calendars for the CEO and COO, scheduling internal and external meetings, appointments, and events while resolving scheduling conflicts
Plan and book detailed travel arrangements, including flights, accommodations, ground transportation, and itineraries
Handle executive correspondence (email, phone, and mail), prioritize communications, and draft professional messages, reports, and presentations on behalf of leadership
Prepare meeting materials and agendas, attend select meetings to take notes, and track follow-up actions and deadlines
Process and reconcile expense reports, invoices, and credit card statements accurately and in compliance with company policy
Maintain well-organized and confidential electronic and physical filing systems for executive and board-related documents
Provide personal assistance for the executives, including managing personal appointments, coordinating household logistics, making reservations, and handling personal correspondence
Run occasional errands and assist with event planning or personal administrative needs, maintaining full discretion at all times
Act as a liaison between executives and internal or external legal counsel
Assist with the preparation, organization, and distribution of confidential legal and corporate documents
Oversee compliance-related deadlines and filings, ensuring all required legal documents are submitted accurately and on time
Draft, proofread, and format standard agreements (e.g., NDAs) and basic corporate resolutions
Qualification
Required
5+ years of experience supporting C-level executives in a fast-paced, corporate environment (preferably within software, technology, or professional services)
Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Proven ability to manage sensitive and confidential information with the highest level of discretion
Excellent written and verbal communication skills with strong attention to detail and proofreading ability
Outstanding organizational and prioritization skills with a proactive, solution-oriented mindset
Preferred
Prior experience as a paralegal, legal assistant, or legal secretary, with familiarity in legal terminology, document management, and corporate compliance
Company
OP Recruiting
OP, formerly known as Objective Paradigm, has been a leader in tech recruiting since its inception in 1999, with a focus on executive and direct hire technology placements.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase