City of New York · 2 months ago
Associate Director, Finance
New York, NY
Full-time
Onsite
Senior Level, Lead/Staff, Director/Executive
$115K/yr - $142K/yrCity of New York is an oversight and service agency that manages procurement citywide. The Associate Director, Finance is responsible for the efficient organization and management of the business and financial operations of the agency, overseeing procurement, budget, revenue, and accounting activities.
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Responsibilities
Lead the development, monitoring and reporting of the agency’s operating budget and capital budget (if applicable), ensuring alignment with the Mayor’s Office priorities and City fiscal cycle
Establish and maintain budgetary controls, forecasting tools, and variance analysis to provide timely insight into financial performance and risk
Provide regular budget briefings to senior leadership and make recommendations to optimize resource allocation, re-budgeting, and year-end close
Collaborate with program and ACCO to ensure budget alignment with procurement strategy, contract commitments, and vendor spend
Participate in the City budget process, submission of required financial documents, and respond to inquiries from the New York City Office of Management and Budget (OMB) and other oversight bodies
Oversee the finance aspects of the procurement lifecycle: from contract award, to budgeting for contracts, through to contract registration and payment
Ensure procurement finance operations adhere to City policies
Partner with ACCO to forecast and monitor vendor commitments, track contract amendments/renewals, and ensure appropriate accounting of obligations and expenditures
Develop and maintain standard operating procedures (SOPs) for procurement finance activities; train staff and monitor compliance
Ensure financial data in procurement systems (e.g., legacy or City-wide systems) is accurate and auditable; support audits, vendor reconciliation, and corrective action plans as needed
In the absence of ACCO, assist procurement manager with procurement decisions including procurement vehicles, approvals in PASSPort & FMS3 and decision-making on contracts, including extension and terminations
Assist in the management of the payables function for the agency: timely processing of vendor invoices, verification of deliverables, resolution of payment issues, and ensuring compliance with City payment policies and deadlines
Ensure Adherence to GAAP and comptroller’s directives in regards to reimbursements and accruals
Monitor vendor payment performance, aging of payables, and liaise with vendors to address disputes, credits, or contract-related payment issues
Develop metrics and dashboards on payables, vendor payment cycles, outstanding obligations, and provide management reporting
Coordinate with the New York City Comptroller’s Office, internal audit, and other oversight entities to ensure registration of contracts, vendor certification, documentation completeness, and timely payments
Support vendor onboarding/qualification from a finance perspective, ensuring proper documentation, payment terms, and accounting setup are in place
Qualification
Required
Do you have a baccalaureate degree from an accredited college or university?
Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question '2' above?
Do you have a satisfactory combination of education and/or experience equivalent to that described in questions '1,' '2,' and/or '3' above?
Preferred
Working knowledge of FMS2, FMS3, PASSPort, OCP, CHRMS and NYCAPS
Meet deadlines and work independently while paying close attention to details
Establish relationships quickly and maximize positive team dynamics
Succinctly and effectively communicate verbally and in writing
Distill complex material, present information and make actionable recommendations
Analyze data and summarize research to lead ongoing improvement in operations and service
Define job responsibilities, screen, interview and train staff
Supervise, coach and structure ongoing professional development for individuals and teams
Facilitate ongoing intra- and inter unit knowledge sharing, team-building and collaboration
Convene cross-functional teams for planning or coordination activities
Liaise with administrative teams to address human resources or other operational matters
Maintain and update knowledge base, records and protocols
Represent MOCS in executive forums, conveying priorities and capturing stakeholder feedback
Juggle multiple priorities, adjusting subtasks and timelines to ensure goals are met
Serve as project manager for various initiatives, as necessary
MPA/MPP/MBA with an accounting/business/finance background with strong analytical and writing skills
Knowledge of Generally Accepted Accounting Principles as they relate to governmental accounting and governmental auditing
Knowledge of Microsoft Office applications including Word, and Excel
Strong, project management, written and oral communication skills
Excellent analytical and organizational skills are a must
Familiarity with rules and directives of City oversight entities including the City Comptroller and the Policy and Procurement Board
Be an experienced manager with experience coaching staff and building a team
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
Founded in 1898
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
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