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Mt. San Antonio College · 1 month ago

Associate Vice President, External Affairs and Advancement

Walnut, CA

Full-time

Onsite

Lead/Staff, Director/Executive

$247K/yr - $266K/yr

5+ years exp

Mt. San Antonio College is dedicated to supporting students in achieving their educational goals. They are seeking an Associate Vice President, External Affairs and Advancement to provide complex management assistance to the President and oversee various programs related to institutional advancement, fundraising, and community relations.

Higher Education

Growth Opportunities

Responsibilities

Provides leadership and direction and assumes full management responsibility for Foundation, alumni programs, services, and activities, as well as Marketing and Communication and Public Affairs

Plans, organizes, controls, integrates, and evaluates College-wide institutional advancement and development, fundraising, alumni and constituent relations, and funds administration, to ensure operations and services comply with the policies and strategic direction set by the President/Chief Executive Officer, Foundation Board of Directors, and all applicable laws and regulations

Participates in formulation of the College strategic plan and other long-range fundraising, regional advancement, planned giving, and resource plans; exercises leadership in achieving optimal organizational efficiency and effectiveness, including initiatives to improve work processes and enhance systems and staff performance

Provides guidance and direction to management staff to coordinate and direct programs and projects; meets with management staff to identify and resolve organizational and operational problems both within the College Foundation, Marketing and Communication, and Public Affairs; ensures the successful completion of programs and projects

Contributes to the overall quality of the Colleges service provision by developing, reviewing, and implementing policies and procedures to meet legal requirements and College needs; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change

Plans and evaluates performance of assigned administrators/managers and staff; establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development; takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the Colleges rules, Human Resources policies, and labor contract provisions

Advises the President/Chief Executive Officer regarding policy issues, programs, and projects to achieve College fundraising, business, and educational needs; advises and assists the President/Chief Executive Officer in identifying, analyzing, and implementing policies, programs, and projects; interprets state and College codes, laws, regulations, policies, and procedures to ensure compliance within areas of assigned responsibility; oversees and directs the preparation of Board agenda items directly related to areas of oversight

Manages and participates in the development and administration of assigned program budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary

Contributes to the overall quality of assigned programs service by developing, reviewing, and implementing policies, procedures, and internal controls to meet legal requirements and College needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change

Develops and manages programs in the areas of major, planned, and annual giving and corporate and other Foundation grants; coordinates Foundation fundraising activities, including donations and appropriate grants in support of the College

Assists and directs administrators and other employees in the solicitation and acceptance of gifts and other contributions; ensures timely acknowledgment of all contributions

Develops and maintains systems for identification of donors and potential donors; maintains liaison with external prospects and donors on an on-going basis

Maintains financial accounting system for Foundation fiscal activities, including accurate records and contributions

Develops, coordinates, and directs the Alumni Association activities and volunteer work

Coordinates the Mt. San Antonio College Scholarship program and oversees acceptance and acknowledgment of scholarship funds

Ensures that federal, state, and other required reports are filed in a timely manner

Oversees publication of Foundation publications, including brochures, annual reports, fundraising materials, and website

Provides periodic fundraising reports of Foundation activities to the Board of Trustees and President/Chief Executive Officer

Maintains, updates, and recommends changes to Board Policies and Administrative Procedures related to scope of responsibilities and facilitates their approval at all stages of the process, including Board approval

Serves as a liaison for the Foundation and Alumni with other agencies; provides responsible staff assistance to the President/Chief Executive Officer; prepares and presents staff reports and other necessary correspondence as requested

Represents assigned programs to other College departments, divisions, and outside agencies; explains and interprets programs, policies, and activities; negotiates and resolves significant and controversial issues

Conducts a variety of organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate

Establishes, implements, and fosters an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility (DEISAA)

Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to, Screening and Selection Committees and mandated trainings as required

Prepares and delivers DEISAA-minded presentations related to assigned areas as required

Monitors changes in laws, regulations, and technology that may affect College or program operations; implements policy and procedural changes as required

Implements, enforces, supports, and abides by federal, state, and local policies, and Board Policies and Administrative Procedures

Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the President/Chief Executive Officer

Assists with strategic planning in developing and implementing strategies to support and achieve College goals, vision, and institutional effectiveness

Maintains collaboration with other associate vice presidents regarding College-wide matters

Attends weekly President Cabinet meetings, Board meetings, and Board Study Sessions as required

Oversees, leads, and provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups

Utilizes critical thinking, sound decision-making, and problem-solving skills with tact, confidence, and diplomacy

Performs other related duties as assigned consistent with the scope of the position

Qualification

FundraisingStrategic PlanningDiversityInclusionBudget ManagementPublic RelationsGrant WritingAlumni RelationsProject ManagementAnalytical SkillsCustomer ServiceCommunication SkillsLeadership

Required

Masters degree from a regionally or nationally accredited college or university with major coursework in journalism, education, public administration, or a related field

Five (5) full-time equivalent years of increasingly responsible management experience related to key functions of fundraising and resource development, including experience working with volunteers, strategic planning, and grant writing

Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment

Theories, principles, and practices associated with higher education curricula and instruction, student support services, student learning, and student success

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures

Administrative principles and practices, goal setting and strategic planning, monitoring, measuring, and reporting of goals, objectives, and outcomes

Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of public agency administration

Principles and practices of fundraising and alumni programs, including planned giving and capital campaigns

Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility

Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures

Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations

Modern office practices, methods, and computer equipment and applications related to the scope of responsibility

Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations

Techniques for providing a high level of customer service by effectively interacting with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic levels and ethnic groups

Implement, advocate for, and communicate the Colleges vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment

Oversee and address gaps in diversity, equity, inclusion, social justice, anti-racism, and accessibility in recruitment and retention of faculty, management, and staff

Develop and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments

Exercise critical thinking and sound decision-making through observing, analyzing, inferring, communicating, and problem-solving in challenging situations with ethics, tact, confidence, and diplomacy

Communicate effectively orally and in writing and deliver formal presentations

Develop, implement, and evaluate programs and services

Utilize data and assessment outcomes to make improvements for programs and services

Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner

Cultivate relationships for donor solicitations and support

Analyze situations accurately and adopt an effective course of action; plan, prioritize, and organize work; meet schedules and timelines

Make sound, ethical, and independent decisions within legal and general policy and regulatory guidelines

Identify and respond to Foundation and alumni issues, concerns, and needs

Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations

Research, analyze, and evaluate new service delivery methods, procedures, and techniques

Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of fundraising and alumni programs and administrative activities

Identify, develop, and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments

Conduct effective negotiations and effectively represent the College and assigned programs in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials

Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports

Establish and maintain a variety of filing, record-keeping, and tracking systems

Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines

Communicate effectively through various modalities

Learn and apply emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner

Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures; understands scope of authority in making independent decisions

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

Preferred

Proven track record of implementing or overseeing programs or policies relating to diversity, equity, inclusion, anti-racism, and accessibility preferably in a minority serving institution such as Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI)

Proven track record of participating in programs relating to diversity, equity, inclusion, anti-racism, and accessibility preferably in a minority serving institution such as Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institution (AANAPISI)