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Bastian Solutions · 3 months ago

Systems Purchasing Specialist

Indianapolis, IN, 46290, United States

Full-time

Onsite

Senior Level

5+ years exp

Bastian Solutions, a Toyota Automated Logistics company, is seeking a Purchasing Specialist to support their Systems division. The Purchasing Specialist will be responsible for tactical and strategic procurement activities, managing vendor relationships, and ensuring quality and timely delivery of materials and services.

Information TechnologyLogisticsManufacturingRoboticsWarehouse Automation

No H1B

Responsibilities

Review, analyze and monitor assigned supplier capabilities and performance

Prepare RFQ packages, issue RFQ packages for bid, evaluate bids and negotiate best company position, make award recommendations

Works closely with the Legal Department to ensure contract terms are favorable

Prepare and process purchase orders and subcontracts, manage all change orders, and administer the agreements throughout their lifecycle

Ensure the timely resolution of issues with vendors related to scope, price, quality, delivery, condition, service level, etc

Ensures all requirements specified in the purchase orders are met including document delivery, inspections, testing, on time delivery of the equipment, subcontractor mobilization/demobilization dates, and service completion dates

Expedites new, missing or returned documents/drawings from vendors, and assists in expediting Engineering for any new, missing, or late documentation

Participates in project meetings and will provide status of vendor document submittals, fabrication, and equipment deliveries

Identifies and escalates any late delivery issues to the project team and actively works with vendors to regain lost schedule

Must emphasize a proactive, systematic, and standardized approach to detect and avert delays to the contractual delivery dates stated within the agreements

Issues supplier alert notices, such as Non-Conformance Reports (NCRs) and Overage Shortage & Damage Reports (OS&D’s), as required

Assure invoices are approved and paid, vendors get paid in full, and all commitments are reconciled before the orders are closed

PO closeout activity and warranty period management of assigned agreements

Execute daily, weekly, and monthly tactical and strategic activities to ensure the timely and efficient management of departmental goals

Assist in researching, analyzing, configuring, and drawing data driven conclusions from company spend data in support of department and company KPI’s

Lead, mentor, and coach junior level business partners

Attend meetings and facilitate discussions with internal customers and external vendors to promote strong communication and alignment of expectations and results

Create, update, communicate and present procurement data and recommendations at meetings

Develop and maintain expertise on assigned products and services

Maintain and communicate knowledge of market conditions and industry activity that may impact business

Work collaboratively with other procurement personnel within the Bastian family of companies when applicable to increase and improve purchasing leverage

Research and evaluate new sources for assigned products and services

Promote and comply with all company safety policies and procedures

Support the implementation of industry best practices and a mindset of continuous improvement

Other duties as assigned

Qualification

Procurement experienceSupply Chain ManagementNegotiation techniquesERP softwareData analysisTechnical specificationsAttention to detailTime managementConflict resolutionCommunication skillsRelationship building

Required

Must be eligible to work in the USA long term without sponsorship

Bachelors Degree in Procurement, Supply Chain Management, Business, Economics, Logistics, Finance or Accounting

Five (5) years of related procurement experience. The ideal candidate will have demonstrated progressive experience and career advancement in the Industrial construction/integration industry

Ability to interact professionally with all stakeholders within the organization and with clients, subcontractors, and suppliers

Strong understanding of procurement and negotiation techniques

Impeccable attention to detail and time management

Experience working with integrated project teams

Strong data analysis, conflict resolution, and advanced problem-solving skills

Ability to read and interpret technical specifications

Understanding of terms, nomenclature and business models used in the construction industry

Ability to be accurate, precise and follow set procedures and standards

Strong understanding of Sarbanes Oxley (SOX) and the required separation of duties

Must have a strong ability to build relationships, develop partners, and collaborate with project teams – both internally and externally

Excellent written, verbal, and electronic communication skills

Preferred

Procurement / Supply Chain Management Certifications desired (Examples: CPP, CPPM, CIPP, CIAPP, CPSM, MCIPS)

Experience working in the project execution procurement role. Preference is for candidate to be experienced in custom engineered products procurement vs. buying of standard materials and commodities used in the manufacturing process

Experience using and leveraging industry specific ERP software