Boys & Girls Clubs of Fresno County · 1 month ago
Administrative Assistant & Grant Compliance
Kingsville Texas
Full-time
Onsite
Entry Level
1+ years expBoys & Girls Clubs of Fresno County is seeking an Administrative Assistant & Grant Compliance to support the front desk and program instructors while overseeing grants, reports, and records. This role is essential for ensuring an organized and efficient experience for members and families, as well as managing activities tied to Club programs and services.
Non Profit
Responsibilities
Perform regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofread all materials for accuracy prior to supervisory review and signature
Maintain supervisor’s calendar, scheduling meetings and making logistical and travel arrangements necessary for internal and external meetings. May prepare meeting agenda and minutes, as requested
Maintain master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed
Ensure grant compliance and all reports & record keeping pertaining to programs
Answer telephones, providing general information, referring callers to other staff or taking messages as necessary
Maintain electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information
Monitor office supply inventory and order supplies as necessary
May be responsible for managing inventory of office equipment and service contracts, performing routine maintenance and contacting service representatives as needed
May serve as Club receptionist, greeting members and visitors and maintaining attendance and visitor logs
May monitor and log staff attendance and transmit attendance data to payroll
May use data tracking systems to track average daily attendance (ADA) and youth and teen participation
Perform other related secretarial or administrative duties as requested
Addendum:The Admin & Program Coordinator is a key team member responsible for overseeing grants, reports, and records while supporting the front desk and program instructors under the CEO and Director of Operations at the Boys & Girls Club of Kingsville. This position ensures a welcoming, organized, and efficient experience for members and families while helping track, report, and manage activities tied to Club programs and services
Qualification
Required
High school diploma or equivalent
One year of office clerical experience
Training in secretarial skills and use of common office equipment
Typing/keyboarding skills of at least 50 wpm
Good written and verbal communication skills
Good organization skills and attention to detail
Strong customer relations skills
Able to maintain strict confidentiality
Proficiency in Microsoft Office or Google Workspace (Docs, Sheets, etc.)
Excellent communication, organizational, and problem-solving skills
Must pass a background check, fingerprinting, and drug screening
Reliable transportation to and from the Club
Valid driver's license
Have or obtain through BGCK: CPR, Food Handlers, First Aid, & Other relevant trainings as required
Ability to complete BGCK required trainings before beginning work
Ability to work on your feet for several hours a day
Professional demeanor and ability to maintain confidentiality
Ability to independently draft communications, flyers, posts, or newsletters
Preferred
Associate's or Bachelor's degree in education, business, social work, or related field
Experience working in youth-serving nonprofits, afterschool programs, or school environments
Experience working with state, federal, or private grants
Familiarity with Salesforce
Bilingual in English/Spanish
Understanding of positive youth development principles
Experience implementing structured activities for youth (STEM, literacy, sports, etc.)
Knowledge of BGCA priority outcomes (Academic Success, Good Character & Citizenship, Healthy Lifestyles)
Experience coordinating grant-funded or outcome-based programs
Experience managing payments, invoices, or basic bookkeeping
Company
Boys & Girls Clubs of Fresno County
Boys & Girls Clubs of Fresno County offers after-school programming for children ages 6 to 18 in Del Rey and Firebaugh five days a week.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.06MKey Investors
Taco Bell FoundationWonderful Community Grants
2024-06-05Grant· $0.06M
2023-11-08Grant
Leadership Team
Diane Carbray
President/CEO
Recent News
The Business Journal
2025-10-31
The Business Journal
2025-10-03
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