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Grand Rapids Public Schools · 1 month ago

Administrative Assistant - Native American Program

Grand Rapids, MI

Full-time

Onsite

Entry Level

$20/hr - $20/hr

1+ years exp

Grand Rapids Public Schools is dedicated to ensuring that all students are educated and productive members of society. The Head Secretary is responsible for providing clerical support to building administrators and ensuring the efficient operation of the school office, which includes managing budgets, coordinating schedules, and assisting with student enrollment processes.

EducationSecondary Education

Responsibilities

Responsible for assisting the building administrator with implementing work rules and daily routines

Responsible for acting as a liaison between clerical and managerial staff

Responsible for guiding the work of other clerical staff to ensure work efficiency

Plan and adjust the assignments of clerical staff to cover unexpected absences and work assignments

Responsible for responding to customer complaints

Assist the building administrator with various tasks including message handling, written communications, answering voicemail, filing, payroll, scheduling appointments and reporting

Responsible for building payroll, recording staff attendance and work with appropriate personnel to coordinate substitute staff

Maintain records and prepare reports

Responsible for monitoring and coordinating the site-based budget and accounting process, ordering, inventory and distribution of supplies, purchasing of materials, purchasing card ordering and reconciliation

Responsible for assuring proper collection and securing of funds collected in the school

Responsible for maintaining the building calendar, including building use requests and coordinate with appropriate personnel

Responsible for assuring all office equipment is in working condition

Responsible for the accurate maintenance of the computerized student information system and be willing to train others on computer applications for school use

Responsible for assisting with the coordination of the recording all student daily attendance

Responsible for assisting the principal with implementing the student enrollment process

Responsible for working with the nursing staff in the distribution of medication and health screening

Responsible for regular secretarial duties for the building administration, including mail, communications, etc

Responsible for issuing building keys

Responsible for assisting in the preparation for all audits

Responsible for the collection of all monies owed to the school

Responsible for assisting the principals with TR student suspension

Responsible for preparing for school opening and closing with the principal

Responsible for preparing and coordinating the monthly school calendar and newsletter

Responsible for assisting with the completion of all necessary and required reporting

Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperative ways

Maintains school budget at the discretion of the Principal

In-person and on-time attendance is mandatory

Performs other duties as assigned

Qualification

Secretarial experienceWord processingSpreadsheet proficiencyBookkeeping skillsWindows based programsCommunication skillsOrganizational skillsTime managementTeam participationCommunity relationsConfidentiality handlingAdaptability