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MUSC Health · 1 month ago

UNIV - Program Coordinator I - Surgery: Global Surgery

Charleston, SC

Full-time

Onsite

Entry Level

$40K/yr - $74K/yr

1+ years exp

Medical University of South Carolina (MUSC) is dedicated to improving surgical care globally and is seeking a Global Surgery Program Coordinator. This role involves managing logistics, supporting research initiatives, and coordinating communications to advance the mission of the Global Surgery Program.

Health CareHospitalMedical

Responsibilities

Organize and maintain shared drives with systematic file organization and access controls

Coordinate Global Surgery Council meetings, including scheduling, agenda preparation, and venue arrangements

Organize and maintain the Global Surgery Director's calendar, ensuring optimal scheduling of meetings, conferences, and program activities

Manage faculty resource allocation and scheduling for program activities

Document and distribute comprehensive meeting minutes to all stakeholders

Track key program objectives, milestones, and deliverables to ensure timely completion

Develop and maintain program databases and tracking systems

Partner with various clinical departments, the Office of Graduate Medical Education (GME), College of Medicine (COM), and the Center for Global Health (CGH) to coordinate travel arrangements for global surgery experiences including conferences and rotations

Ensure compliance with institutional policies and international travel requirements

Assist with visa applications, immunization records, and travel documentation

Coordinate housing, transportation, and logistical arrangements as needed

Maintain safety protocols and emergency contact procedures

Coordinate pre-departure orientations and post-mission debriefings

Maintain comprehensive tracking of all research projects, including project leads, timelines, and progress status

Coordinate research meetings and ensure projects remain on schedule

Facilitate collaboration between research teams and international partners

Assist with IRB submissions and regulatory compliance for international research. Monitor and track research grants, including deadlines, reporting requirements, and budget management

Assist principal investigators with grant writing, including literature reviews, budget preparation, and submission processes

Oversee the timely creation and distribution of student-led newsletters, ensuring quality and consistency

Coordinate with student editors to maintain publication schedules

Manage internal communication channels and ensure information dissemination

Working with the Office of Communications and Marketing and the College of Medicine Dean’s office, develop and implement social media content strategies across multiple platforms (Instagram, LinkedIn, Twitter, Facebook)

Ensure alignment with institutional guidelines, MUSC branding, and program objectives

Regularly update program website with current information, news, and resources

Manage digital asset libraries and maintain brand consistency

Monitor online presence and engagement metrics

Coordinate with institutional development offices for grant opportunities; identify funding opportunities from industry partners, foundations, and governmental organizations

Collaborate on the development of compelling grant/funding proposals for programmatic support

Track funding opportunities and application deadlines

Working with the Office of Institutional Advancement and Program leadership, assist with donor stewardship and recognition activities as appropriate

Other duties as assigned

Qualification

Grant writingDatabase managementTravel coordinationProject managementMicrosoft Office SuiteSocial media managementResearch coordinationMultilingual capabilitiesCommunication skillsOrganizational skillsAttention to detailProblem-solvingTeam collaboration

Required

A bachelor's degree and one year relevant program experience

Exceptional organizational and time management skills with ability to prioritize multiple competing demands

Strong written and verbal communication skills

Demonstrated ability to work independently and as part of a collaborative team

Awareness of global health challenges

Attention to detail and accuracy in documentation and reporting

Ability to maintain confidentiality and handle sensitive information

Problem-solving skills and adaptability in dynamic environments

Preferred

Master's degree in healthcare administration, international development, or related field preferred

Experience in medical education or graduate medical education

Knowledge of international travel regulations and visa processes

Grant writing experience with successful funding track record

Multilingual capabilities

Experience with research coordination and IRB processes

Background in global health

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with project management software and database management

Knowledge of grant writing and fundraising processes

Familiarity with social media management and website content management systems

Experience with travel coordination and logistics planning

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees