The Philadelphia Orchestra and Ensemble Arts · 1 month ago
Staff Accountant, Accounts Receivable
Philadelphia, PA, US
Full-time
Onsite
Entry Level
3+ years expThe Philadelphia Orchestra and Ensemble Arts is seeking a Staff Accountant, Accounts Receivable who will report to the Senior Accounting Manager. This role is primarily responsible for all billing and collections related to resident companies and renter events, maintaining accounts receivable records, and preparing general ledger account reconciliations.
Performing Arts
Responsibilities
Reconcile and deposit all daily cash receipts, including event deposits, payments, and miscellaneous items; properly code and record receipts in the general ledger
Reconcile cash batches and allocate deposits, payments, and adjustments to the appropriate events
Maintain organized filing of backup documentation
Review and update service orders and work orders for the Production, Facility Operations and Sales departments as needed
Partner with Production, Facility Operations and Sales departments to ensure accurate revenue and expense allocation for events
Prepare preliminary invoices; review for accuracy and forward to appropriate staff for final approval
Manage and oversee the billing process, ensuring timeliness and accuracy
Prepare and submit payment authorization forms for event-related refunds or other disbursements
Finalize invoicing and accurately allocate revenue and accounts receivable balances
Assist in monthly close entries and reconciliations as assigned
Complete special projects as assigned, such as year-end audit support and expense reconciliations
Manage the collections’ function, including working with internal departments to resolve billing disputes and address payment discrepancies
Assist auditors with A/R aging and collection-related concerns
Monitor installment payment plans with clients as needed
Prepare estimates and manage deposits for future events
Maintain accurate client master data within the general ledger system
Communicate with clients regarding open items and reissuance of missing payments
Provide customer service in alignment with POEA standards
Perform other related duties as assigned
Qualification
Required
Bachelor's Degree in Accounting or related field and/or experience
A minimum of 3-5 years general or public accounting experience required
Must possess strong analytical, communication and organizational skills
Excellent attention to detail
Advanced proficiency in Excel
Must have the ability to quickly learn new software systems
Effectively handle multiple tasks, identify improvement opportunities, and promote required process changes
Excellent written and verbal communication skills, with the ability to engage and work closely with all departments
Ability to maintain confidentiality
Ability to work independently and in teams
Preferred
Not-for-profit accounting experience preferred
Company
The Philadelphia Orchestra and Ensemble Arts
The Philadelphia Orchestra and Ensemble Arts is boldly leading the way in building a bright, inclusive future for the performing arts—as the center of cultural life in Philadelphia, and as a model for the nation.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Leslie Patterson-Tyler
Vice President of Program Communications and Partnerships
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