Apply on Employer Site

Catholic Charities Brooklyn and Queens · 2 months ago

Administrative Secretary - Full Time; 2238-405-A

161-10 Jamaica Ave, Jamaica, NY 11435, USA

Full-time

Onsite

New Grad, Entry Level

$20.40/hr - $22.85/hr

Catholic Charities Brooklyn and Queens has been providing quality social services for over 125 years, and they are seeking an Administrative Secretary to perform reception and secretarial duties. The role involves managing client interactions, handling correspondence, and maintaining the office's professional appearance.

CommunitiesHealth CareNon ProfitProfessional ServicesService Industry

Responsibilities

Under the supervision of the Director, performs reception and secretarial duties and functions as back up to the Administrative Assistant

Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, initial pre-screening. Transfer telephone calls, take messages. Greet clients and guests and direct them to appropriate person or meeting place

Keep track of appointments for the office (clients, groups, agency meetings); set up and clean-up for meetings

Handle and distribute deliveries made to the building (mail, supplies, and donations)

Perform all clerical duties which include, but are not limited to the following: handle incoming and outgoing correspondence, type and prepare client and agency related correspondence (letters, memos), copying, filing, faxing, create and edit agency forms

Perform data entry for the program database

Maintain professional appearance of the reception office and waiting room

Qualification

Data entryOffice clericalBilingual Spanish/EnglishTypingFlexibility

Required

High School Diploma or GED

Business experience including office clerical, data entry and basic accounting required

Capacity to handle multiple tasks at one time: typing, phone and clerical duties. Ability to be flexible and use discretion

Ability to work flexible hours, including weekends, evenings according to the needs of program operation

Must be able to lift up to 25 pounds

Frequent standing, sitting, talking, reading, writing, and hearing

Preferred

Bilingual Spanish/English preferred

Benefits

Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)

Medical

Dental

Vision

Retirement Savings with Agency Match

Transit

Flexible Spending Account

Life insurance

Public Loan Forgiveness Qualified Employer

Training Series and other additional voluntary benefits.

Company

Catholic Charities Brooklyn and Queens

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, older adults, and those struggling with mental illness.

Founded in 1899