Delta Dental of Minnesota · 1 month ago
Office & Security Specialist
Minneapolis, MN
Full-time
Onsite
Entry Level
$23/hr - $29/hr
2+ years expDelta Dental of Minnesota is the largest regional provider of dental benefits, serving millions nationwide. The Office and Security Specialist is responsible for maintaining an organized work environment and ensuring workplace safety and security protocols are followed.
DentalHealth CareMedicalMedical Device
Responsibilities
Present a professional, welcoming first contact for all guests; in person, by phone, and via e-mail
Serve as a point of contact for clients, team members, guests, and vendors, directing inquiries to the appropriate person or department
In collaboration with the Office Coordinator I, execute assigned administrative duties such as, but not limited to:
Receive, sort, and distribute incoming and outgoing mail and packages in a timely and organized manner
Order and maintain inventory of company supplies
Create workstation and office name signs and board name blocks
Maintain the appearance and organization of the storage room, R.E.C. breakroom, conference rooms, and general office areas
Administer the parking validation process and assist team members and guests with parking logistics
Answer incoming calls and transfer to appropriate contacts/departments
Ensure shredding of confidential documents and recycling are removed
Escort vendors as needed to ensure adherence with compliance policies
Maintain shared spaces to ensure a tidy, organized, and welcoming environment
Collaborate with management to ensure invoice accuracy for vendor services and maintain vendor relationships
Complete maintenance work or coordinate vendors when appropriate, including cleaning, hanging pictures, paint touch-up, repairs, etc
Upload Welcome TV and Team TV content
Monitor and execute requests received through the Facilities Inbox and Facilities ticketing system
Provide operational and logistical support, including driving local pickups or deliveries, picking up supplies, and materials transport between offices as needed
Provide administrative support to Facilities, Security, and Event team, as needed
Other duties as assigned
Serve as backup support to ensure continuous coverage of all security cameras and monitor for any suspicious activity or security breaches
Conduct security patrols and inspections of the premises to identify and address potential vulnerabilities or hazards, as needed
Report incidents, security breaches, or potential risks
Ensure compliance with safety regulations, security policies, and procedures
Assist with access badge administration, including tracking, assigning, and terminating badges as needed
Ensure building access and safety procedures are carried out for all persons entering and leaving the office
Verify identities and authorize entry based on established security protocols
Ensure that guests sign in and out, are provided with the appropriate badge, and are connected with their designated contact
Administer temporary badge checkout, ensure return of badges
Qualification
Required
Must be able to work in office five (5) days a week
Valid driver's license and comfortable with local and interoffice travel
Strong organizational, multitasking, and time-management skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office
Ability to handle confidential information with discretion
Ability to provide professional customer service and interact effectively with team members, guests, and vendors
High school diploma or equivalent
Two (2) years of experience in office coordination, facilities support, or administrative roles
Preferred
Experience with a mail processing machine
Working knowledge of mail processes such as the United States Postal Service (USPS) and UPS
Corporate receptionist experience
Involvement in supporting setup and logistics for meetings and events
Familiarity with security monitoring systems and surveillance technology
Basic understanding of office security procedures, familiarity with emergency procedures, and willingness to learn security systems
Associate's degree in Business Administration, Safety Management, or related field
CPR, AED, or First Aid certification (or willingness to obtain)
Benefits
Medical
Dental
Vision
Life insurance
Disability coverage
Flexible spending plans
A 401(k) plan
Paid Time Off (PTO)
Holidays and days of remembrance
Company
Delta Dental of Minnesota
Delta Dental of Minnesota has a robust history with over 50 years of experience in the dental insurance industry (founded in 1969).
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
C
Carol Houghtby
Chief Financial Officer, Insurance Division
T
Tamera Kearbey Robinson
President
Recent News
Nashville Business Journal
2024-12-23
Business Journals
2024-04-20
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