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Blackstone · 2 months ago

Private Wealth - Administrative Assistant

Miami, FL

Full-time

Onsite

Mid Level

$70K/yr - $130K/yr

4+ years exp

Blackstone is the world’s largest alternative asset manager, and they are seeking an Administrative Assistant for their Private Wealth team. The role involves providing support to senior professionals, managing calendars, coordinating travel arrangements, and assisting with various projects.

Financial Services

H1B Sponsor Likely

Responsibilities

Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants

Answering calls and acting as a gatekeeper for senior professionals

Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors’ system

Acting as the point of contact for any incoming guests and managing the reception area as needed

Managing detailed corporate expenses including tracking receipts and reimbursements

Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations

Assisting with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives

Maintaining and organizing files

Coordinating and supporting various business culture initiatives

Acting as back-up support for other senior professionals

Qualification

Administrative assistant experienceMicrosoft Office skillsFluency in EnglishSpanishSalesforce/CRM knowledgeTravel arrangements coordinationAttention to detailMulti-tasking abilityIndependent workerCommunication skills

Required

4+ years of administrative assistant experience supporting 2 or more senior professionals

Fluency in both English and Spanish; including effective reading, writing, and communicating skills in both languages

Strong Microsoft Office skills (including PowerPoint and Outlook)

Working knowledge of Salesforce/CRM

Highly organized with strong attention to detail

Effectively multi-tasks and prioritizes competing tasks and deadlines

Experience with coordinating travel arrangements; familiarity with Concur is preferred

Works well under pressure

Performs duties with the highest level of confidentiality and professional integrity

Strong communication skills; high EQ

An independent worker with strong follow-through skills

Preferred

Familiarity with Concur

Benefits

Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Equity and other incentive compensation at Blackstone’s sole discretion

Company

Blackstone

Glassdoor3.6

Blackstone is the world’s largest alternative asset manager.

Founded in 1985

New York, NY, US

1001-5000 employees

http://www.blackstone.com

H1B Sponsorship

Blackstone has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (102)

2024 (52)

2023 (44)

2022 (11)