County of Berks, PA · 2 months ago
Office Support II (Clerk of Courts Department)
Reading, PA
Full-time
Onsite
Entry Level
$21.34/hr - $21.34/hr
1+ years expCounty of Berks, PA is seeking an Office Support II for the Clerk of Courts Department. This role involves filing various court documents, assisting the public and legal offices, and managing daily operational tasks associated with the file room.
Responsibilities
Provides customer service at the front desk and receives documents for filing. Ensures that documents are complete and accurate and timestamps each document
Answers main telephone line and assists the public, other offices, attorneys, Judges, etc
Prepares bail paperwork for signature, scans and emails to the Prison. Processes information from bench warrants, court orders, and bail orders into CPCMS. Seals, distributes, dockets, and enters costs for the warrant
Receives and reviews required documents for summary appeals
Processes Witness Cards for the proper payment of witnesses
Copies, certifies, and seals documents as requested by various parties
Dockets, sentencing guidelines as prepared by Adult Probation, writs as prepared by the District Attorney, requests for special Probation/Parole, and bench warrant notifications from Berks County Jail System
Receives daily court lists from judge's staff and pulls files for court accordingly. Delivers files to the judges' chambers and/or courtroom
Organizes and files all loose documents appropriately
Reviews daily jail list to determine the criminal files needed for defendants scheduled. Sends files to proper judge and courtroom, also returns and files official court files
Tracks and verifies the activity of all criminal files. Updates file tracking system in CPCMS
Covers payment window and processes payments made on criminal, miscellaneous and summary cases
Distributes paperwork filed at the front counter or from court to the appropriate parties
Prepares commitments and/or discharges as needed for court orders. Scan and email documents to the prison
Prepares juvenile transcript lists for Juvenile Probation; receives and files original documents from Juvenile Probation
Provides back up for other office support staff
Qualification
Required
High school diploma or G.E.D. certification from a recognized issuing agency
One (1) year of general office experience
Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities
Knowledge of the criminal justice and court systems
Knowledge of legal aspects of criminal documents and laws as they pertain to processing of criminal cases
Knowledge of general office practice/procedures
Knowledge of CPCMS operating system
Ability to analyze data and take appropriate action relating to the data
Ability to maintain effective working relationships
Ability to communicate effectively both orally and in writing
Ability to follow complex written and oral instructions
Ability to type at a rate of 47 words per minute with 85% accuracy
Ability to handle stress
Physical presence in the office is required
Company
County of Berks, PA
It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy Smith
Chief Information Officer
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