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NEOGOV · 1 month ago

State Facility Travel Program Assistant Coordinator (Human Resources)

Charleston, WV

Internship

Onsite

Intern, Entry Level

NEOGOV is seeking a highly organized and detail-oriented individual for a temporary, full-time position as a State Facility Travel Program Assistant Coordinator. This role involves providing essential assistance to the State Facility Travel Program Coordinator, focusing on recruitment, onboarding, and tracking of contract workers and traveling employees.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assisting the Coordinator in the recruitment cycle for traveling employees, which may include screening applications and scheduling interviews

Assist with conducting initial interviews for potential travel program candidates

Acting as a liaison between candidates and field management to ensure a smooth transition for new hires

Assist with communicating clearly and proactively with candidates regarding onboarding requirements and status updates

Ensuring all necessary documentation for new contract workers and traveling employees is collected and accurately entered into relevant tracking systems

Maintaining in-depth tracking systems for all contract workers associated with the State Facility Travel Program

Accurately entering, monitoring, and updating program data, including contract durations, facility assignments, and compliance metrics

Generating regular reports on contract worker status, onboarding progress, and other key program metrics

Identifying and reporting potential tracking or compliance issues to the Program Coordinator promptly

Performing various administrative tasks as required by the Travel Program Coordinator

Assisting in the documentation and refinement of current travel program processes

Qualification

RecruitmentOnboardingData ManagementGoogle WorkspaceMicrosoft Office SuiteProactive ApproachOrganizational SkillsCommunication SkillsAttention to Detail

Required

Proven experience in an administrative, human resources, or program support role

Exceptional organizational skills and meticulous attention to detail

Strong verbal and written communication skills

Proficiency in data entry, tracking systems (e.g., spreadsheets/databases), and Google Workspace (Docs, Sheets) and/or Microsoft Office Suite (Word, Excel)

Ability to handle sensitive and confidential information with discretion

A proactive and self-motivated approach, with the ability to manage a significant workload and shifting priorities