Hobart Food Equipment and Service ยท 1 month ago
Administrative Assistant II
Orlando, FL
Full-time
Onsite
New Grad, Entry LevelHobart Service, an Illinois Tool Works Company, has been providing Commercial Food Equipment Service Solutions for over 120 years. The selected candidate will perform a variety of administrative duties focusing on Accounts Receivables, Accounts Payable, and other clerical functions while maintaining professionalism in customer interactions.
Food and Beverage
Responsibilities
Perform a variety of duties with a focus on Accounts Receivables, Accounts Payable, Dispatching, invoicing, maintain various files and other functions as needed
Prepare and/or maintain Excel and Word documents for correspondence, forms, orders, etc
Display professionalism and use tact on the telephone when talking to customers and other employees
Perform various other clerical functions as necessary
Qualification
Required
High school diploma or GED
Customer Service - highly professional demeanor with excellent telephone skills and etiquette
Problem Solving - fundamental role in finding ways to address all types of problems
Safety at Work - learns to keep the organization safe from different risks
Ability to learn new technology
Excellent phone and communication skills
Basic knowledge of / working knowledge of Windows applications and Microsoft Office programs such as Word and Excel
Demonstrates accuracy and thoroughness
Looks for ways to improve and promote quality
Applies feedback to improve performance
Monitors own work to ensure quality
Completes work in timely manner
Strives to increase productivity
Works quickly
Is consistently at work and on time
Ensures work responsibilities are covered when absent
Arrives at meetings and appointments on time
Follows instructions, responds to management direction
Takes responsibility for own actions
Balances team and individual responsibilities
Exhibits objectivity and openness to others' views
Gives and welcomes feedback
Contributes to building a positive team spirit
Puts success of team above own interests
Able to build morale and group commitments to goals and objectives
Supports everyone's efforts to succeed
Recognizes accomplishments of other team members
Keeps commitments
Commits to extended hours of work when necessary to reach goals
Completes tasks on time
Ability to read and understand safety guidelines of the business
Ability to approach job responsibilities with an emphasis on safety, efficiency, and quality
Performs periodic visual safety inspections of vehicle and equipment
Demonstrates a comprehensive knowledge of company products and services
Prioritizes regular workload, special tasks and concurrent projects
Demonstrated ability to communicate orally with individuals from within and outside the organization
Demonstrates crisis/conflict resolution skills
Ability to self-motivate and take direction from senior technicians and management
Thrives in multi-tasking environment and can adjust priorities quickly
Lift up to 75 lbs with or without assistance
Climb up to 10 ft with an A-frame ladder
Occasional roof access may be necessary through extension ladders or fixed ladders greater than 20 feet
Kneel, squat, bend, push/pull
Move in different positions to accomplish tasks in various environments including tight and confined spaces
Normal business hours with occasional/frequent/extended hours as needed
Flexibility with schedule to meet critical deadlines
Extended hours may include nights and/or weekends
Normal scheduled hours cover early mornings, evenings and/or weekends
Be available to work overtime as required
Preferred
Associates Degree in a business related field is preferred, but not required
Company
Hobart Food Equipment and Service
While running a business you constantly have a million things going on in your operation every day and any one of them can go wrong without notice.
Founded in 1897
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Terry Strong
Senior Director Technicial and Engineering Support
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