Apply on Employer Site

Jackson Walker LLP · 1 week ago

Litigation Legal Administrative Assistant

Dallas, TX

Full-time

Onsite

Senior Level

6+ years exp

Jackson Walker LLP, the largest law firm in Texas, is seeking a Litigation Legal Administrative Assistant for their Dallas office. This role involves providing complex secretarial and administrative support to attorneys, ensuring quality legal services are delivered to clients.

ConsultingLegalProfessional Services

Responsibilities

Provide excellent customer service: answer phone lines and communicate with clients

Draft standard correspondence, memoranda, and other documents

Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits

Maintain and organize digital files

Participate in the timely review and submission of prebills and/or client bills

Prepare client requested estimates monthly

Open new matters

Check rates for client-specific agreements

Supplementing new matters

Processing significant monthly vendor invoices

Coordinate closely with billing managers and accounts payable personnel

Coordinate and make arrangements for travel and meetings

Accurately prepare and submit client intake forms

Regularly update client files, notebooks, and pleading indices

Enter, review, and revise timesheets accurately

Proofread all documents to ensure accuracy and completeness

Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping

Effectively manage and monitor calendaring of deadlines and key dates

Qualification

Legal document proficiencyMS Office proficiencyDocument Management SystemTime entry experienceE-filing experienceCommunicationTeamwork abilityTime management skillsOrganizational skillsAttention to detail

Required

High school diploma or GED required

Prior experience in a law firm environment required, with minimum 6+ years' experience providing support to Litigation attorneys

Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word

Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook)

Experience working with a Document Management System (iManage experience a plus)

Experience with time entry, e-Filing, and database software

Experience opening files and running conflict checks

Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation

Ability to work effectively and proactively within a team environment

Strong time management skills and the ability to work under pressure in a fast-paced environment

Ability to coordinate multiple tasks concurrently and to meet deadlines

Strong organizational skills, interpersonal skills, and attention to detail

Ability to handle confidential documents and information appropriately