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NEOGOV · 1 month ago

Payroll and Benefits Specialist

Jacksonville Beach City Hall, FL

Full-time

Onsite

Mid Level

$51K/yr - $66K/yr

3+ years exp

NEOGOV is part of the City of Jacksonville Beach, dedicated to upholding community values. They are seeking a Payroll and Benefits Specialist to perform technical and administrative tasks related to payroll processing and benefits administration, while maintaining employee records and databases.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Maintains employee-related records and databases. Prepares and analyzes reports that are necessary to carry out the functions of the department and office. Prepares periodic reports for management, as necessary or requested

Processes personnel actions, verifies accuracy and completeness of forms, and enters information to the personnel database

Develops, schedules, assigns, monitors, reviews, and evaluates the work of assigned staff

Participates in the preparation of the departmental Business Plan

Conducts exit interviews with employees upon separation

Provides training and administrative support for Human Resources and other departments as needed

Exercises professional discretion and confidentiality concerning all duties performed

Performs related tasks as required

Performs payroll and benefit processing and maintenance in accordance with appropriate city, state, and federal guidelines and overall organizational goals and objectives

Maintains the computerized payroll system and coordinates software updates

Works closely with Finance to assist internal and external auditors during the audit process by providing documents, reports, and other payroll-related reports upon request

Provides direction and assistance to timekeepers and other users

Resolves issues related to calculation of pay in accordance with collective bargaining agreements, City policy, and legislative requirements; provides employee support related to taxes, garnishments, imputed income, pension, or benefit deductions, etc

Prepares and processes bi-weekly and monthly payroll for all employees and retirees

Recommends and assists in developing and implementing new and/or revised policies and procedures to ensure efficient processing of the City’s payroll and ongoing compliance with legislative mandates and statutes

Develop forms and records for achieving effective internal control of payroll operations

Assists with benefits enrollment and benefit administration including health, dental, life, voluntary life, vision, Section 125 flexible benefits, and retirement plans

Responds to inquiries regarding benefit administration. Ensures that issues are properly investigated and resolved in a timely manner

Develop forms and records for achieving effective internal control of benefit administration

Qualification

Payroll processingBenefits administrationHuman resources experiencePayroll certificationRegulations

Required

A high school diploma or equivalent

Three years of experience in human resources

Two years as a Payroll and Benefits Technician

Comprehensive knowledge of payroll and benefits administrative policies and procedures

Current knowledge of the laws, ordinances, and regulations governing municipal pay and benefit administration

General knowledge of state regulations regarding public records and the release of employee files

Knowledge of basic math, including the ability to add, subtract, multiply, divide, and compute percentages

Thorough knowledge of modern office procedures, practices, and equipment as applied to the maintenance of payroll systems

Ability to evaluate, recommend, and implement improvements to the payroll system

Ability to develop a historical perspective of the City's payroll system and of past practice

Ability to maintain the confidentiality of sensitive materials and communications

Ability to establish and maintain effective working relationships with City officials, administration, employees, and retirees

Physical ability to perform sedentary work requiring the exertion of up to 10 pounds of force occasionally

Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers

Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling

Vocal Communication: Required for expressing or exchanging ideas by means of the spoken word

Hearing: Required to perceive information at normal spoken word levels

Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities