NEOGOV · 1 month ago
Executive Assistant to the City Administrator / Confidential HR Specialist, Temporary Assignment
City Hall, WI
Full-time
Onsite
Mid, Senior Level
$56K/yr - $67K/yr
5+ years expThe City of Port Washington is seeking a highly organized, professional, and experienced individual to serve as Executive Assistant to the City Administrator / Confidential HR Specialist. This dual-role position provides executive-level administrative support to the City Administrator while managing a range of confidential human resources functions.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Serve as the primary point of contact for the City Administrator, facilitating communication with elected officials, staff, and the public
Coordinate meeting preparation, including agendas, background materials, and briefing notes
Manage post-meeting follow-up by tracking directives, tasks, and action items
Manage and maintain internal and external communication efforts for the City supporting a cohesive brand image and strategic initiatives. Create, edit, and publish content including press releases, newsletters, graphics, and related items for the City’s website, social media platforms, print distribution, and email communication
Respond to or coordinate responses to citizen inquiries and complaints
Track ongoing projects and correspondence in support of the Administrator’s priorities
Manage calendars, appointments, meetings, and communications
Prepare correspondence, reports, agendas, minutes, and presentations
Interact professionally and confidentially with elected officials, staff, and community stakeholders
Provide confidential HR support
Recruitment and onboarding activities, including posting job openings, scheduling interviews and conducting new hire orientations
Performs administrative duties, such as maintaining employee databases, coordinating meetings and events
Assist with benefits administration and employee relations
Coordinate training, employee engagement, and professional development initiatives
Qualification
Required
Associate's degree, 5+ years related experience and/or training, or equivalent combination
Proven ability to maintain confidentiality and exercise sound judgment
Excellent written, verbal, and interpersonal communication skills
Proficiency in Microsoft Office Suite and HRIS/personnel management systems
Strong organizational and project management skills
Ability to work independently, manage multiple priorities, and meet deadlines
Valid driver's license and availability for occasional evening meetings
Preferred
Professional presence and discretion in handling sensitive information
Initiative, problem-solving ability, and attention to detail
Team-oriented with a focus on collaboration and customer service
Familiarity with Wisconsin municipal operations, Open Records Law, and Open Meetings Law
Commitment to a respectful, inclusive, and positive workplace culture
Benefits
Participation in the Wisconsin Retirement System (WRS)
Health, dental, and vision insurance
Paid holidays, vacation, and sick leave
Professional development and training opportunities
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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